Emota
MeetingsandEventsSeniorProjectManager
“Meetings and Events Senior Project Manager at Emota. Skills: Meetings and Events, Project management, Client management, Budget management. Lead project from client perspective. Lead project from internal team perspective”
Industry & Context.
Cost avoidance; Cost saving
National travel, International travel
What They're Looking For.
Must Have
5+ years managing meetings and events, Experience managing event budgets, Meeting and event project management skills, Resource skills, Experience leading teams, Proficiency in event management software, Proficiency in project management tools, Proficiency in Microsoft 365 suite, Excel proficiency, Ability to maintain complex spreadsheets, Flexibility to travel nationally and internationally, Ability to manage busy event schedules
Nice to Have
International corporate event management experience, Experience with Pharmaceutical/Healthcare clients
What You'll Do.
Lead project from client perspective
Lead project from internal team perspective
Lead project from external partner perspective
Lead small to medium sized projects
Ensure seamless delivery
Maintain highest standards of event planning
Maintain highest standards of event delivery
Oversee building of apps
Oversee building of content
Manage post event metric reporting
Manage logistical arrangements
Co-ordinate client requirements with 3rd party suppliers
Promote supplier relationships
Manage communications
Send weekly status reports
Travel on-site for site inspections
Conduct planning meetings with suppliers
Attend on-site at meetings
Attend on-site at events
Ensure delivery of events
Conduct meetings with clients
Communicate with clients
Develop client relationships
Identify new opportunities
Share leads with Client Engagement Director
Present event proposals to clients
Plan client planning meetings
Attend client planning meetings
Accomplish client planning meetings
Manage preparation of meeting planning materials
Update client on meeting planning arrangements
Lead client debrief post event
Guide colleagues across account
Support colleagues across account
Lead end-to-end event budget
Manage preparation of budgets
Approve client invoices
Conduct financial health checks
Ensure positive cash flow
Accomplish scope management
Charge clients for out-of-scope activities
Identify cost avoidance measures
Identify cost saving measures
Ensure compliance with invoicing processes
Ensure compliance with financial processes
Assist with recruitment
Provide input to mentoring
Provide input to development
Conduct 1:1s with direct reports
Support direct reports
Ensure client deliverables are met
Be an ambassador for the agency
Contribute at team meetings
Collaborate with other departments
Ensure delivery of client goals
Work towards client SLAs
Work towards service SLAs
Comply with company procedures
Comply with client procedures
Display understanding of compliance
Comply with privacy protocol
Comply with security protocol
Apply knowledge of services
Incorporate environmental sustainability mindset
How You'll Work.
Team & Collaboration
Client perspective; Internal team perspective; External partner perspective; Cross-functional collaboration; Client engagement; Supplier relationships
Communication Scope
Status reports; Client updates; Event proposals; Client debriefs
Process & Methodology
Project management, Resource management, Budget management, Scope management, Financial tracking, Cash flow management, Client SLAs
Applying for this Meetings and Events Senior Project Manager role?
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