MeetingsandEventsProjectCo-ordinator

Job Title: Meetings and Events Project Executive Brand: Emota Location: US: Philadelphia Reporting to: Senior Project Manager Direct report(s): None A bit about the role … You will work for one or more of our clients, organizing and co-ordinating the logistics of registration, travel, transfers and accommodation to provide a delegate experience. This role, which includes national and international travel, will support the Project Manager and designated team in the delivery of the delegate management experience, both pre, on-site and post event. By being responsible for the delegate experience you will work on a range of meetings and events including investigator meetings, advisory boards, congresses, conferences, gala dinners, sales meetings and KOL meetings. We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, 401k, life and health insurance and many other benefits. What will you do … Delegate and Database Management: · Set-up and administer event websites. Including collation and inputting of delegate details · Manage the invitation and attendee management process including meeting registration, air travel, housing and ground transportation · Manage attendee communications and associated timelines · Ensure Project Manager is up to date with all aspects of delegate arrangements throughout the course of the program · Produce signage, badges, on-site manuals and other documentation · Order currency, uniforms, mobile phones, laptops and other on-site equipment · On-site attendance at events · Help with the selection of venues and production of event proposals · To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach Client Liaison and Development: · Setting-up and maintenance of client files from confirmation of event to completion and evaluation · Manage client communications and associated timelines · Foster the development of your