EVERSANA
life sciences
MeetingSupervisor(speakerbureau/pharmaagencyexprequired)
“Meeting Supervisor (speaker bureau/pharma agency exp required) at EVERSANA. Skills: speaker bureau meetings management, program planning and execution, vendor management, client interaction. Independent management and successful execution of speaker bureau meetings, launches, and trainings. Support multiple clients”
What You'll Achieve.
Successful execution of speaker bureau meetings, launches, and trainings; Enhance program execution and drive efficiency; Ensure program accuracy, attendee management integrity, and adherence to timelines and expectations; Maintain the highest standards of quality control; Ensure ongoing accuracy and financial accountability; Maintain and/or exceed minimum billable utilization requirements
Industry & Context.
Solution-oriented thinker; address challenges before they escalate
Travel up to 25-30% annually
What They're Looking For.
Must Have
Planning of all types of speaker bureau meetings, live, virtual or hybrid, Zoom, Teams, Bureau Platform, Excel excellence
Nice to Have
CMP (Certified Meeting Professional), Cvent
What You'll Do.
Independent management and successful execution of speaker bureau meetings
Support multiple clients
Provide coverage for team members during holidays and vacations
Attend and participate in new project briefings and kick‑off meetings
Provide input to support initial budget development
Identify operational improvement opportunities
Maintain ongoing dialogue with line management and project teams
Develop and maintain a comprehensive understanding of portal functionality
and resolve client requests
Attend internal meetings with Client Services
Collaborate cross‑functionally
Proactively gather information
Ask the right questions
Support speaker bureau leadership with reports
strategic and operational presentation development
and training or mentoring of team members
Oversee and support end‑to‑end program execution for assigned speaker bureau clients
Manage all logistics such as venue sourcing
contract negotiations
audiovisual and production
and ground transportation
and execute high‑quality virtual meetings with multimedia components
Virtual platform configuration
Serve as primary client support
Manage technology/vendors
Schedule and execute rehearsals
Attendee management and communications
Provide attendee assistance
connection troubleshooting
and basic technical support during events
Ensure program accuracy
attendee management integrity
and adherence to timelines and expectations
Negotiate optimal rates and contract terms with vendors
Maintain the highest standards of quality control for client materials
Contribute to best‑practice protocols
Pivot across multiple speaker bureau clients as needed
Support coverage for team members during holidays or absences
Maintain client compliance
Proactively escalate challenges
Track and prepare accurate attendee spend reports
and approve final invoices and pass‑through costs
Ensure ongoing accuracy and financial accountability
Maintain and/or exceed minimum billable utilization requirements
Provide standard and customized client reports
How You'll Work.
Team & Collaboration
Cross-functional collaboration with Client Services, Meeting Services, and key stakeholders; Collaborate with line management and project teams; Training or mentoring of team members
Communication Scope
Transparent, thoughtful and timely dialogue
Process & Methodology
Program management, Project execution, Logistics planning, Budget management, Timeline adherence
Applying for this Meeting Supervisor (speaker bureau/pharma agency exp required) role?
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