EVERSANA
Healthcare
MeetingSupervisor
“Meeting Supervisor at EVERSANA. Skills: independent management and successful execution of live meetings and virtual events, pharma agency/live meeting experience. Independent management and successful execution of live meetings and virtual events, including Congresses, Advisory Meetings, Product Launches, trainings and specialty face to face events.. Managing all program logistics, including but not limited to venue/site selection, contract negotiations, travel, food and beverage, meeting room ”
What You'll Achieve.
Delivering excellent business results through the efforts of their teams.; Maintaining and/or exceeding the minimum billable utilization percentages for the position level.
Industry & Context.
Identifying operational change opportunities to improve program execution or increase efficiency and/or decrease costs; Discussing with the client the challenges and recommendations for correction
Will require 25-30% annual travel (around 18 weeks per year), Travel may be required up to 35% for Live Meetings, Hours: 40 per week Monday-Friday, Meeting planner role for live will be required to work outside the standard hours, including evenings and weekends for live events.
What They're Looking For.
Must Have
Planning for live, virtual, or hybrid knowledge of hotel bookings and air travel, Cvent or another similar registration platform, Excel, Must be ok with 25-30% annual travel
Nice to Have
Bachelor's Degree with 5 years in a pharmaceutical meeting planning role, Planning for live, virtual, or hybrid pharmaceutical industry, agency knowledge of hotel bookings and air travel, CMP (Certified Meeting Professional), Cvent or another similar registration Excel, WebEx, Teams
What You'll Do.
Independent management and successful execution of live meetings and virtual events
trainings and specialty face to face events.
Managing all program logistics
including but not limited to venue/site selection
contract negotiations
audio-visual and production
ground transportation
and ancillary vendors.
and seamless execution of high-quality virtual event meetings with multimedia components.
Virtual platform configuration
Manage technology vendor
Schedule and execute rehearsals
Attendee management and communication
Offer assistance and guidance with any attendee connection issues
as well as basic technical support during an event and to the client
Building and customizing registration websites and recruitment material templates
Ensuring the highest standards of quality control of client materials
Oversight and management of program recruitment and attendee management
Reviewing and approving meeting specifications
Providing standard and customized reports to clients
Attending and participating in new project briefings and kick-off meetings
Attending multiple internal meetings with Client Services
and other key personnel to discuss project status
Working on-site at small meetings independently or leading the logistics team at large meetings
Reviewing and reconciling final invoices and pass-through costs
Tracking and preparing accurate attendee spend reports to comply with the Open Payment Guidelines
Maintaining ongoing dialog with the line manager and project team
Negotiating the best available rates and contract terms with vendors
Owning the budget (hours & OOP) on assigned meetings
Advising the project team of possible risks
Discussing with the client the challenges and recommendations for correction
Identifying operational change opportunities to improve program execution or increase efficiency and/or decrease costs
Elevating and owning the potential plan to the management
Providing input through knowledge and experience to begin to build a budget for a requested meeting
Maintaining and/or exceeding the minimum billable utilization percentages for the position level
Demonstrating a commitment to diversity
and inclusion through continuous development
modeling inclusive behaviors
and proactively managing bias
How You'll Work.
Team & Collaboration
Attending multiple internal meetings with Client Services, Meeting Services, and other key personnel to discuss project status.; Working on-site at small meetings independently or leading the logistics team at large meetings to coordinate meeting logistics/activities with Client Services, venue, and vendors, and offering assistance to team members.; Maintaining ongoing dialog with the line manager and project team throughout the life of the program to evaluate progress and initiate the scope change process, if necessary.; Advising the project team of the possible risks.; Discussing with the client the challenges and recommendations for correction.
Communication Scope
Providing standard and customized reports to clients at specified intervals; Maintaining ongoing dialog with the line manager and project team; Discussing with the client the challenges and recommendations for correction; Communication Matters speak up to create transparent, thoughtful and timely dialogue
Process & Methodology
Independent management and successful execution of live meetings and virtual events, Managing all program logistics, Independent planning, organizing, and seamless execution of high-quality virtual event meetings, Oversight and management of program recruitment and attendee management, Reviewing and approving meeting specifications, Owning the budget (hours & OOP) on assigned meetings, Identifying operational change opportunities to improve program execution or increase efficiency and/or decrease costs
Applying for this Meeting Supervisor role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on SmartRecruiters
- SmartRecruiters often includes a video screening step — check camera and mic permissions.
- Link your GitHub or portfolio directly in the profile section for technical roles.
- Applications may be reviewed by AI scoring before reaching a recruiter — use keywords from the job description.
ANONYMOUS · UNFILTERED
What do employees actually say about EVERSANA?
Real rants from real employees. Read before you apply.