NUS Enterprise
Higher Education
Manager,ResearchGrantManagementOperations
“Manager, Research Grant Management Operations at NUS Enterprise. Skills: Grant management operations, Process improvement, Financial oversight. Monitor grant budgets. Monitor grant commitments”
What You'll Achieve.
Ensure grant finances tracked accurately; Ensure claims tracked accurately; Ensure procurement tracked accurately; Ensure project progress tracked accurately; Ensure grantor reporting tracked accurately; Ensure consistent follow-through; Support reliable data; Keep dashboards accurate; Move grant administration to AI solution; Ensure programmes administratively workable; Ensure programmes financially neutral
Industry & Context.
Identify bottlenecks; Identify duplication; Identify control gaps; Resolve delays; Resolve documentation issues; Flag under-utilisation; Flag overspend; Flag budget risk; Flag delays; Flag risks; Flag scope changes; Flag reporting gaps; Escalate issues
What They're Looking For.
Must Have
5+ years grant administration experience, Experience managing budgets, Experience with claims submission, Experience with procurement tracking, Experience with reporting, Good financial literacy, Comfort with WBS structures, Comfort with budget monitoring, Comfort with claims documentation, Follow-through ability, Ability to lead weekly operating cadence, Ability to maintain accurate dashboards, Ability to maintain accurate trackers, Ability to maintain accurate reporting views, Stakeholder management skills, Attention to governance, Attention to compliance, Attention to audit trail, Attention to reporting discipline, Comfort operating in process-building environment
Nice to Have
Experience with AI tools, Experience supporting automation, Experience with workflow redesign, Experience with systems implementation, Experience integrating multiple workflows, Experience with grant administration, Experience with research funding, Experience with public funding, Experience with commercialisation funding, Experience with Monday.com, Experience with Jedox, Experience with Slack, Experience with iRIMS, Experience with SAP, Experience with BMC Helix, Experience with Submittable, Experience with Xero, Overseas programme administration exposure, Overseas compliance checks exposure, Overseas cost recovery models exposure
What You'll Do.
Monitor grant budgets
Monitor grant commitments
Monitor grant utilisation
Monitor grant balances
Coordinate claims submission
Support claims submission
Address claims queries
Reconcile approved budgets
Reconcile actual spend
Reconcile remaining balances
Flag under-utilisation
Maintain financial views
Lead procurement follow-through
Coordinate procurement
Resolve procurement delays
Resolve documentation issues
Ensure procurement alignment
Maintain procurement status
Maintain project milestones
Maintain project deliverables
Maintain project timelines
Maintain reporting commitments
Ensure project updates are current
Ensure project updates are complete
Ensure project updates are accurate
Prepare progress updates
Prepare management reports
Prepare grantor reports
Maintain single source of truth
Follow up on open actions
Follow up on overdue items
Follow up on missing updates
Escalate issues requiring decisions
Escalate issues requiring approvals
Escalate issues requiring intervention
Map current manual workflows
Identify control gaps
Translate operational requirements
Support integration across systems
Design workflow logic
Contribute as process owner
Contribute as product user
Integrate three grant streams
Standardise reporting
Standardise dashboard logic
Document funding differences
Document approval routes
Document milestone tracking
Document reporting obligations
Build common operating model
Support new programme review
Assess programme administrative workability
Assess programme financial neutrality
Check overseas compliance considerations
Check reporting obligations
Flag unfunded commitments
Flag non-compliant commitments
Flag operationally unsustainable commitments
Work closely with Principal Investigators
Work closely with project leads
Work closely with grantors
Work closely with finance
Work closely with procurement
Work closely with vendors
Work closely with automation teams
Work closely with internal management
Translate operational issues into actions
Follow up professionally
Keep management informed
How You'll Work.
Team & Collaboration
Cross-functional teams; University teams; Project teams; Internal management; Automation teams
Communication Scope
Management reports; Grantor reports
Process & Methodology
Grant administration, Programme administration, Project tracking, Timeline management, Milestone tracking, Reporting discipline
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