Manager,CompanySecretarial

overseeing and managing various aspects of corporate governance

and administrative functions related to the company's board of directors

and regulatory requirements

and execution of board meetings

and annual general meetings

Collaborate with senior management and board members to establish meeting agendas and ensure effective meeting preparation

Review and approve meeting minutes

and other documentation for accuracy and compliance

Stay updated with evolving laws

and corporate governance standards

ensuring the company's adherence to these requirements

Provide guidance on legal matters

and regulatory changes to internal teams and stakeholders

Lead the drafting and review of complex legal documents and agreements

Oversee the meticulous maintenance of statutory records

ensuring they are complete

Implement secure and efficient systems for record storage and retrieval as required by law

Provide expert guidance to directors on governance practices

regulatory compliance

and board effectiveness

Develop and enhance board orientation materials

and presentations to facilitate informed decision-making

Collaborate with senior management to implement strategic initiatives aligned with corporate governance goals

Take the lead in planning and organizing board meetings

Prepare meeting agendas

collate relevant documents

and distribute materials to attendees

and preparing accurate and timely minutes and resolutions

Interface with regulatory authorities

and external consultants

ensuring timely and accurate compliance filings

Prepare and oversee the submission of regulatory documents

Manage communication with shareholders

and handling routine shareholder-related matters together with the share registrar

Supervise the preparation and distribution of shareholder-related communications

Ensure the accurate maintenance of the shareholder register and prompt updates as needed

Contribute to the formulation and refinement of corporate governance policies

ensuring alignment with industry standards and best practices

Monitor adherence to company policies

recommending updates as required

and promoting a culture of compliance

Develop an annual secretarial compliance calendar for public listed companies and non-public listed companies

and oversight to junior team members within the company secretarial department

Foster a collaborative and efficient work environment that supports professional growth and development

To work closely with the Department Head in ensuring the smooth operation of the department as a support function within the Group

Manage the administrative and daily work efficiently and support continuity of the department functions in the absence of the Department Head