Company
Manager,Administration
Neural analysis suggests this role is
optimal for Manager candidates.
“Manager, Administration. Skills: Administrative operations, Senior management support, Records and compliance. Schedule and coordinate meetings. Manage calendars proactively”
Industry & Context.
Anticipate and resolve issues
What They're Looking For.
Must Have
4 - 8 years relevant experience, Diploma or equivalent qualification
Nice to Have
Experience supporting senior management, Handling confidential information
What You'll Do.
Schedule and coordinate meetings
Manage calendars proactively
Coordinate meeting logistics
Act as point of contact
Provide administrative support
Issue staff circulars
Update staff movement records
Coordinate weekend activities communications
Prepare tenancy agreements
Track contract expiry dates
Monitor F&B demerit points
Organise staff events
Maintain filing systems
Handle correspondence
Act as administrative liaison
Post notices and updates
Coordinate staff engagement activities
Oversee office stationery
Manage pantry supplies
Coordinate dispenser servicing
Monitor photocopier usage
Manage photocopier contract
Support compliance and audit readiness
Manage and update systems
Track administrative deadlines
How You'll Work.
Team & Collaboration
Internal communications; External parties
Communication Scope
Written communication; Verbal communication
Full Job Description
**[What the role is]** Plaque of Commendation (Gold) – NTUC May Day Awards 2026 Most Positive Workplace Collaboration Award – Singapore International Chamber of Commerce (SICC) Awards 2025 The Straits Times Singapore’s Best Employers for 2024, 2025 & 2026 We are seeking a proactive and detail-oriented individual to provide comprehensive administrative and personal assistant support to the Department of Estates & Development (ED) Senior Management team. This role plays a key part in ensuring smooth day-to-day operations across the department, supporting meeting coordination, administrative processes, records and contract tracking, and internal communications. The successful candidate will contribute to ED’s operational effectiveness through accurate information management, timely coordination, and professional engagement with stakeholders, while handling sensitive information with discretion. **[What you will be working on]** You will be responsible for the following: **1\. Personal Assistant to Director & Support to Senior Management** * Schedule and coordinate meetings, appointments, and engagements for the ED Senior Management Team, including meetings involving the ED Director and other Directors. * Manage calendars proactively to minimise conflicts and optimise senior management’s time. * Coordinate meeting logistics, including venues, technology setup, and preparation of materials. * Act as a professional and reliable point of contact for scheduling‑related communications, maintaining confidentiality and discretion at all times. * Other duties as assigned by Director. **2\. Department Administrative Operations** * Provide end‑to‑end administrative support to the Estates & Development Department, including processing of WOG invoices, issuance of staff circulars, and updating of ED staff movement and leave records. * Coordinate weekly weekend activities communications and other departmental notices. * Prepare, maintain, and track tenancy agreements for F&B revenue
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