Company
Manager,AccountsPayable
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“Manager, Accounts Payable. Skills: Accounts Payable Operations, Team Leadership, Vendor Management, Compliance & Controls, Process Improvement. Oversee daily accounts payable activities, including invoice processing, payment approvals, check runs, ACH/wire transfers, and vendor account maintenance.. Manage and oversee automated 3-way match workflows to ensure accurate reconciliation between purchase orders, invoices, and receiving documentation while resolving discrepancies in a timely manner.”
What You'll Achieve.
ensure productivity, accuracy, and professional growth; maintain vendor relationships and avoid service disruptions; ensure accurate reconciliation between purchase orders, invoices, and receiving documentation; improve operational efficiency
Industry & Context.
problem-solving skills; resolving discrepancies
What They're Looking For.
Must Have
Minimum of 5 years of accounts payable experience, at least 2 years in a supervisory or management role, high level of integrity and trustworthiness, understanding of accounts payable processes, internal controls, and accounting principles, Experience with Microsoft Office Suite is required (Excel, Word, PowerPoint, Outlook, Copilot), analytical, organizational, and problem-solving skills, Excellent attention to detail and ability to manage multiple priorities in a deadline-driven environment, communication and interpersonal skills with the ability to collaborate across departments and with external vendors
Nice to Have
Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred, Experience with automated 3-way match workflows, including invoice, purchase order, and receiving reconciliation processes preferred, Experience with ERP/accounting systems preferred (e. g. , GP Dynamics, Dynamics 365 Business Central), Experience managing high-volume invoice processing environments preferred, Fluency in English and Spanish preferred
What You'll Do.
Oversee daily accounts payable activities
including invoice processing
and vendor account maintenance.
Manage and oversee automated 3-way match workflows to ensure accurate reconciliation between purchase orders
and receiving documentation while resolving discrepancies in a timely manner.
Ensure invoices are processed accurately and within established timelines.
Monitor workflow and payment schedules to maintain vendor relationships and avoid service disruptions.
and develop Accounts Payable staff to ensure productivity
and professional growth.
Establish clear performance expectations and accountability measures for the AP team.
Promote collaboration and continuous improvement within the department.
Maintain positive relationships with vendors and resolve invoice discrepancies
and inquiries in a timely manner.
Oversee vendor onboarding processes
including vendor setup
verification of required documentation
and compliance with company policies and internal controls.
Ensure vendor records are maintained accurately
including W-9 documentation and payment terms.
Ensure compliance with company policies
and regulatory requirements related to accounts payable processes.
Assist with annual audits by preparing documentation and responding to auditor requests.
Support compliance with 1099 reporting requirements and other tax-related obligations.
Identify opportunities to streamline AP processes and improve operational efficiency through automation and best practices.
Assist in the implementation and optimization of AP systems and workflows.
Develop and document standard operating procedures for AP functions.
How You'll Work.
Team & Collaboration
ability to collaborate across departments and with external vendors; Promote collaboration and continuous improvement within the department
Communication Scope
communication skills; interpersonal skills; ability to collaborate across departments and with external vendors
Process & Methodology
ability to manage multiple priorities in a deadline-driven environment
Full Job Description
It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. **Essential duties and Responsibilities:** · Accounts Payable Operations: Oversee daily accounts payable activities, including invoice processing, payment approvals, check runs, ACH/wire transfers, and vendor account maintenance. o Manage and oversee automated 3-way match workflows to ensure accurate reconciliation between purchase orders, invoices, and receiving documentation while resolving discrepancies in a timely manner. o Ensure invoices are processed accurately and within established timelines. o Monitor workflow and payment schedules to maintain strong vendor relationships and avoid service disruptions. · Team Leadership: Supervise, mentor, and develop Accounts Payable staff to ensure productivity, accuracy, and professional growth. o Establish clear performance expectations and accountability measures for the AP team. o Promote collaboration and continuous improvement within the department. · Vendor Management: Maintain positive relationships with vendors and resolve invoice discrepancies, payment issues, and inquiries in a timely manner. o Oversee vendor onboarding processes, including vendor setup, verification of required documentation, tax forms, payment terms, and compliance with company policies and internal controls. o Ensure vendor records are maintained accurately, including W-9 documentation and payment terms. · Compliance & Controls: Ensure compliance with company policies, internal controls, and regulatory requirements related to accounts payable processes. o Assist with annual audits by preparing documentation and responding to auditor requests. o Support compliance with 1099 reporting requirements and other tax-related obligations. · Process Improvement: Identify opportunities to streamline AP processes and improve operational efficiency through automation and best practices. o Assist in the im
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