MOIA GmbH
ManagementAssistant-Product
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Management Assistant - Product at MOIA GmbH. Own and optimize calendar. Manage priorities”
Industry & Context.
Solution-oriented mindset
Remote work outside Germany (6 weeks/year)
What They're Looking For.
Must Have
Degree in business administration, Degree in economics, Comparable field degree, Equivalent practical experience, Proven experience as assistant, Business-fluent German, Business-fluent English, German C1 level, English C1 level
Nice to Have
Experience supporting senior leadership, C-level support experience, Experience in fast-paced environment, Experience in tech-driven environment, Experience in mobility-related environment, Familiarity with collaboration tools, Familiarity with AI tools
What You'll Do.
Own and optimize calendar
Manage day-to-day scheduling
Ensure efficient operations
Own signature processes
Handle expense reports
Maintain key documentation
Support internal communications
Ensure aligned timelines
Ensure clear communication
Ensure smooth coordination
Organize executive events
Organize leadership meetings
Handle confidential information
How You'll Work.
Team & Collaboration
Product organization; C-Level offices; Senior Management offices
Communication Scope
Clear communication
Full Job Description
Join us as a Management Assistant (all genders) in our Product Team and help shape the future of autonomous mobility! As a Management Assistant in the Product Team, you will be at the heart of our Product organization, ensuring smooth operations, strong coordination, and clear communication within the area. As a trusted partner, you will manage day-to-day executive support, oversee scheduling and priorities, coordinate executive meetings and events, and drive key operational topics. With a structured, proactive, and discreet approach, you will increase efficiency and impact across the organization while contributing to MOIA’s vision of shaping the future of autonomous mobility. What you will do Own and optimize the calendar. Manage priorities and day-to-day scheduling in a dynamic environment. Ensure efficient operations by owning signature and office processes, coordinating travel, handling expense reports, maintaining key documentation, and supporting internal communications. Serve as a key interface between the Product area and other C-Level/Senior Management offices, ensuring aligned timelines, clear communication, and smooth coordination on priorities. Plan and organize business trips, executive events, and leadership meetings - ensuring excellent & efficient logistics. Handle confidential information with discretion and professionalism. What will help you to fulfill your role Completed degree in business administration, economics, or a comparable field, or equivalent practical experience. Proven experience as a Management, Executive, or Personal Assistant, ideally supporting senior leadership (C-level is a plus). Strong organizational and time management skills, with the ability to prioritize effectively. Excellent communication skills and a structured, solution-oriented mindset. High level of reliability, discretion, and professionalism. Confident use of MS Office tools, especially PowerPoint, Excel, and Outlook. Business-fluent German and English (minimum C1
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