LegalSupportSpecialist

Legal Support Specialist ## Cooley is seeking a Legal Support Specialist to join the Boston Business team. **Position summary:** The Legal Support Specialist (Business) will provide complex and specialized administrative support to assigned attorneys and paralegals. Specific duties and responsibilities include, but are not limited to, the following: **Position responsibilities:** * Prepare and revise documents to support timekeepers which may include DocuSign, drafts, oral instruction, redlining, and proofreading end product * Create and maintain files, including electronic files in iManage and Outlook * Prepare new business forms (e.g., conflict sheets, engagement letters, waiver letters) for new and existing clients, while coordinating with business intake & conflicts department * Maintain timekeepers’ calendar, including scheduling and coordinating virtual and in-person client and internal meetings, while proactively resolving scheduling conflicts * Prepare and process invoices, submit expense reports, check requests, travel reimbursements, cell phone reimbursements, and fitness reimbursements using general ledger codes in accordance with accounting/finance department guidelines * Enter time daily in IntApp and maintain appropriate records * Review, distribute, and process prebills * Perform audit letter process * Perform legal research as requested * Maintain timekeepers’ CLE credits and bar admissions/renewals * Make travel arrangements, making recommendations for optimal flights and accommodations, while adhering to the firm’s travel policy * Coordinate with the service center to prepare and arrange messenger service, large-scale mailings, and copy projects * Copy and print documents that are not appropriate to send to the service center * Consistently use the CRM tool to support business development in the firm * Maintain open communication and professional relationships with all assigned timekeepers, team members, and clients * Assist other timekeepers and t