Simpson Strong-Tie
building industry
LegalAdministrativeAssistant
“Legal Administrative Assistant at Simpson Strong-Tie. Skills: Legal Administrative Support, Board of Directors Meetings Administrative Support. Handle daily administrative tasks for the legal department, including scheduling meetings, managing calendars, and coordinating travel.. Prepare and submit expense reports on behalf of members of the legal department, including the General Counsel, Corporate Secretary, and other department attorneys.”
Industry & Context.
domestic and international travel up to 5% of the time, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, employee is frequently required to sit, talk, and hear, and sometimes walk and stand, employee may occasionally push or lift up to 25 lbs, professional office environment where standard office equipment such as computers, phones, printers/scanners, etc. are frequently used, successful background investigation and drug test, screen applicants for amphetamines, including methamphetamines, cocaine, phencyclidine and opiates
What They're Looking For.
Must Have
5 years of legal administrative or board support experience required
Nice to Have
Experience coordinating complex calendars, meetings, travel arrangements, and cross-functional communications, Experience handling confidential and sensitive information with a high degree of professionalism and discretion, Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management/e-signature systems (DocuSign, SharePoint, contract lifecycle management systems)
What You'll Do.
Handle daily administrative tasks for the legal department
including scheduling meetings
and coordinating travel.
Prepare and submit expense reports on behalf of members of the legal department
including the General Counsel
and other department attorneys.
Weekly check for incoming physical mail for the legal department members and scan to recipients
save to legal department electronic files.
Assist with maintaining and organizing physical and electronic legal and litigation files.
Assist with new outside-counsel onboarding (requesting required information
and engagement initiating setup in SAP and Brightflag).
Help collect accruals and follow up with outside counsel for quarterly updates and responses.
Support maintenance of outside-counsel contact lists and engagement records.
Maintain master trackers (Smartsheet or Excel) for Legal Operations projects
Maintain Excel tracker of litigated matters and file matter documentation in corresponding SharePoint folders.
Generate periodic reports (e. g.
policy-review status) for leadership.
Review and approve CSC annual-report-filing invoices under supervision.
Generate monthly jurisdiction-status reports from the CSC Entities platform to send to other departments as requested.
Coordinate all logistical aspects of the board meetings including reserving hotel rooms
and ground assisting board members with flights as selecting caterers and choosing breakfast and lunch arranging dinners including selection of restaurant and private room
and printing and coordination of table numbers
name tags and place work with facilities and IT departments to ensure all set up and technical needs are met at each meeting location
Process expense reimbursement requests for board members.
Send calendar invites to board members
for all board and committee meetings.
How You'll Work.
Team & Collaboration
cross-functional communications
Communication Scope
communication skills
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