LegalAdminAssistant

Our client is a leading Arizona litigation firm headquartered in Phoenix, focused on finding solutions to complex legal problems. The firm offers the expertise and results clients expect from large national firms — with a smaller footprint and a deeply personal approach. The firm represents large and small businesses, entrepreneurs, individuals, and families, with a practice spanning commercial disputes, business litigation, civil rights, employment law, and other litigation matters. The firm is hiring a Legal Admin Assistant to support its onshore attorneys and staff by keeping the operating rhythm of a busy litigation practice running cleanly. This role owns the calendar, the docket, the document queue, and the administrative workflows that determine whether attorneys can focus on their cases or get pulled into the operational background. You will manage multiple attorney calendars, track court dates and deadlines across the firm's practice areas, prepare and proofread legal documents to filing-ready quality, e-file with courts and agencies, process billing and expense reports, and maintain organized client files. This is not a substantive drafting role — attorneys and onshore paralegals draft the legal arguments. Your work is the operational discipline that makes their drafting possible: nothing late, nothing lost, nothing un-filed, nothing un-billed. Success at 90 days means a calendar attorneys trust, a docket that does not drift, billing that closes on schedule, and a document queue that is consistently filing-ready. ### Responsibilities **Calendar & Docket Management** * Docket court hearings across the firm's practice areas and maintain accurate deadline tracking for all assigned matters. * Manage attorney calendars, appointments, court dates, depositions, and case deadlines. * Set structured reminder cascades for all deadlines (e.g., 30-day, 14-day, 7-day, 2-day, day-of). * Flag scheduling conflicts and competing priorities to attorneys and onshore staff wi