Nebius
Cloud Infrastructure
LegalAdminAssistant
Neural analysis suggests this role is
optimal for Mid candidates.
“Legal Admin Assistant at Nebius. Skills: Legal administration, Corporate housekeeping, Document management, Invoice processing. Support Legal teams and Company Secretary. Process invoices and payments”
What You'll Achieve.
Ensuring smooth legal operations; Proper document management; Corporate governance support; Vendor and invoice handling; Coordination with internal and external stakeholders
Industry & Context.
What They're Looking For.
Must Have
3–5 years of experience in administration, 3–5 years of experience in corporate housekeeping, 3–5 years of experience in company secretarial support, 3–5 years of experience in legal operations, Experience in an international corporate environment, Experience in an in-house legal department, Experience in a corporate services provider, Proficient in DocuSign, Proficient in Jira, Proficient in Microsoft Office Suite, Comfortable using document storage systems, Basic knowledge of budgeting tools, Basic knowledge of invoice processing platforms, Service oriented and minded, Organizational and multitasking abilities, Excellent attention to detail, Excellent document accuracy, Ability to manage multiple deadlines, Ability to manage multiple stakeholders simultaneously, Record keeping capabilities, Archiving capabilities
Nice to Have
Experience supporting multiple international legal entities, Understanding of corporate governance, Understanding of legal documentation, Understanding of entity management, Familiarity with incorporation processes, Familiarity with powers of attorney, Familiarity with notarization, Familiarity with apostille, Familiarity with legalization procedures
What You'll Do.
Support Legal teams and Company Secretary
Process invoices and payments
Perform corporate housekeeping
Manage compliance tasks
Handle operational tasks
Ensure smooth legal operations
Manage legal documentation
Provide corporate governance support
Handle vendor and invoice processing
Coordinate with stakeholders
Support office operations
Coordinate team administrative activities
Manage welfare activities
Process paper and electronic legal forms
Process corporate and regulatory forms
Manage document signing processes
Handle incoming and outgoing legal documentation
Coordinate document retrieval logistics
Prepare residency certificates
Prepare taxpayer confirmations
Prepare company statements
Coordinate notarization processes
Coordinate legalization processes
Coordinate apostille processes
Coordinate certification processes
Archive legal records
Maintain legal records
Archive corporate records
Maintain corporate records
Archive document repositories
Maintain document repositories
Support company secretary
Track incorporation steps
Track company registrations
Process legal invoices
Process payment requests
Process vendor setup activities
Coordinate with Finance
Coordinate with Treasury
Coordinate with Procurement
How You'll Work.
Team & Collaboration
Coordination with internal and external stakeholders; Coordination with outside counsels; Coordination with notaries; Coordination with authorities; Coordination with service providers; Coordination with Finance teams; Coordination with Treasury teams; Coordination with Procurement teams
Full Job Description
About Nebius: Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure. Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI. Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R& D. The role The Legal Administrative Assistant supports the Legal teams and Company Secretary with day-to-day legal administrative tasks, processing of invoices and payments, corporate housekeeping, compliance, and operational tasks across local and foreign legal entities. This role is critical in ensuring smooth legal operations, proper document management, corporate governance support, vendor and invoice handling, and coordination with internal and external stakeholders, including outside counsels, notaries, authorities and service providers. Your responsibilities will include: Administrative & Operational Support Support the Legal teams and Company Secretary with daily administrative activities. Support office operations and team administrative coordination and welfare activities. Legal Documentation & Corporate Support Receive, prepare, organize, and process paper and electronic legal forms and documents, including corporate and regulatory forms. Manage document signing processes from start to finish, including electronic signature workflows and physical signatures. Handle incoming and outgoing legal documentation and coordinate document retrieval logistics. Prepare and request residency certificates, taxpayer confirmations,
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