uottawacareers
LeadOfficer,AdministrativeSupport
“Lead Officer, Administrative Support at uottawacareers. Skills: Human resources management, Financial resource management, Operational oversight. Oversee day-to-day operations related to administration. Manage financial resources”
What You'll Achieve.
Maximize productivity; Minimize turnover
Industry & Context.
Conflict resolution; Variance resolution
What They're Looking For.
Must Have
5 years of demonstrated experience in a similar role, Experience in supervision, Experience participating in strategic planning, Experience in planning, analyzing and controlling budgets, Experience in analyzing reports, Experience in interpreting, explaining and applying policies and regulations, Experience working in a unionized environment, Experience interpreting collective agreements, Bilingualism – French and English (spoken and written)
Nice to Have
Postsecondary studies in a related discipline or an equivalent combination education and work experience
What You'll Do.
Oversee day-to-day operations related to administration
Manage financial resources
Manage human resources
Manage physical resources
Manage material resources
Provide advice to upper management
Support long-term strategic planning
Lead a team of employees
Provide administrative support
Ensure productive and positive environment
Provide leadership and guidance
Represent senior management on committees
Oversee human resources activities and processes
Ensure best practices and compliance
Provide advice to managers on HR issues
Influence decision-making process on HR issues
Share management tools to strengthen employee engagement
Maximize productivity
Liaise with Labor Relations department
Lead conflict resolution efforts
Act as 2nd level approver for leave requests
Oversee payroll activities and processes
Ensure salary accuracy
Reconcile inconsistencies with budget forecast
Reconcile inconsistencies with actual expenditures
Design new work methods
Implement new work methods
Modify existing work methods
Design new procedures
Implement new procedures
Modify existing procedures
Implement new processes
Modify existing processes
Monitor compliance by team
Continuously improve operations
Plan assigned projects
Manage assigned projects
Develop project specifications
Identify project steps
Track project progress
Perform inspections upon project milestones
Ensure effective communication among stakeholders
Monitor project expenses
Ensure expenses meet budget limits
Highlight variance from budget
Resolve variance from budget
Manage project delivery
Monitor project delivery
Implement filing system
Implement records management system
Preserve confidentiality of records
Ensure complete documentation
Ensure accurate documentation
How You'll Work.
Team & Collaboration
Cross-functional committees; Central Human Resources; Labor Relations department
Process & Methodology
Project planning, Project management, Budget monitoring, Stakeholder communication
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