uottawacareers
LeadOfficer,AdministrativeSupport
Neural analysis suggests this role is
optimal for Lead candidates.
“Lead Officer, Administrative Support at uottawacareers. Skills: Human resources management, Financial resource management, Operational oversight. Oversee day-to-day operations related to administration. Manage financial resources”
What You'll Achieve.
Maximize productivity; Minimize turnover
Industry & Context.
Conflict resolution; Variance resolution
What They're Looking For.
Must Have
5 years of demonstrated experience in a similar role, Experience in supervision, Experience participating in strategic planning, Experience in planning, analyzing and controlling budgets, Experience in analyzing reports, Experience in interpreting, explaining and applying policies and regulations, Experience working in a unionized environment, Experience interpreting collective agreements, Bilingualism – French and English (spoken and written)
Nice to Have
Postsecondary studies in a related discipline or an equivalent combination education and work experience
What You'll Do.
Oversee day-to-day operations related to administration
Manage financial resources
Manage human resources
Manage physical resources
Manage material resources
Provide advice to upper management
Support long-term strategic planning
Lead a team of employees
Provide administrative support
Ensure productive and positive environment
Provide leadership and guidance
Represent senior management on committees
Oversee human resources activities and processes
Ensure best practices and compliance
Provide advice to managers on HR issues
Influence decision-making process on HR issues
Share management tools to strengthen employee engagement
Maximize productivity
Liaise with Labor Relations department
Lead conflict resolution efforts
Act as 2nd level approver for leave requests
Oversee payroll activities and processes
Ensure salary accuracy
Reconcile inconsistencies with budget forecast
Reconcile inconsistencies with actual expenditures
Design new work methods
Implement new work methods
Modify existing work methods
Design new procedures
Implement new procedures
Modify existing procedures
Implement new processes
Modify existing processes
Monitor compliance by team
Continuously improve operations
Plan assigned projects
Manage assigned projects
Develop project specifications
Identify project steps
Track project progress
Perform inspections upon project milestones
Ensure effective communication among stakeholders
Monitor project expenses
Ensure expenses meet budget limits
Highlight variance from budget
Resolve variance from budget
Manage project delivery
Monitor project delivery
Implement filing system
Implement records management system
Preserve confidentiality of records
Ensure complete documentation
Ensure accurate documentation
How You'll Work.
Team & Collaboration
Cross-functional committees; Central Human Resources; Labor Relations department
Process & Methodology
Project planning, Project management, Budget monitoring, Stakeholder communication
Full Job Description
**Follow us on[LinkedIn](https://www.linkedin.com/company/uottawacareers/)** ** _Posting Reason:_** Replacement of a regular position ** _Job Type:_** Employee ** _Anticipated Duration in Months_** _(for contracts and temporary assignments):_ N/A _**Job Family:**_ Administrative Support _**# of Open Positions:**_ 1 _**Faculty/Service - Department:**_ School of Engineering Design and Teaching Innovation _**Campus:**_ Main Campus _**Union Affiliation:**_ SSUO _**Date Posted (YYYY/MM/DD):**_ 2026/06/04 _**Applications must be received******BEFORE******(YYYY/MM/DD):**_ 2026/06/15 _**Hours per week:**_ 35 _**Salary Grade:**_ SSUO Grade 09 _**Salary Range:**_ $72,437.00 - $91,502.00 About the Faculty of Engineering The Faculty of Engineering strives to provide a learning environment that promotes excellence and innovation, ethical practice and responsibility towards society. Our workplace will challenge, energize and motivate you to be your very best while providing opportunities for career growth and professional development. Our work makes a world of difference in the lives of our students, who will become the next generation of leaders and change makers of our society. Our dynamic community is dedicated to building innovations that will not only help the advancement of technology, but solutions that will revolutionize the industry. We look forward to making the future TOGETHER! **Position Purpose:** Reporting to the Chair, School of Engineering, Design and Teaching Innovation, the incumbent will be responsible to oversee the day-to-day operations related to the administration of financial, human, physical and material resources of the sector with the objective of ensuring sound management and providing advice to upper management to support long-term strategic planning. Lead a team of employees whose role is to provide administrative support within these areas in order to ensure a productive and positive environment, and to provide leadership and guidance for more compl
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