LeadExecutive(ProjectAdmin)

**[What the role is]** This position will provide the team with specialised document control, digital records governance, and project administration support to the Eco Campus Planning & Development Department. The incumbent will be responsible for establishing, maintaining, and enforcing a robust, compliant, and audit ready digital filing system across SharePoint and the Electronic Records Management System (ERMS) for all projects. The role is targeted at an experienced Document Controller with a strong track record in setting up structured filing systems, enforcing document governance, and ensuring project records are accurate, current, complete, and readily retrievable throughout the project lifecycle. **[What you will be working on]** Project Document Control & Filing Governance * Establish, implement, and maintain a structured, standardised filing system for all Campus Development projects within SharePoint and ERMS. * Review, rationalise, and update existing project folders to ensure: * Correct document classification and naming conventions * Removal of duplicates and obsolete versions * Clear version control with the latest approved documents maintained as records * Ensure all project documentation (e.g. drawings, reports, submissions, correspondence, approvals, RVOs, RFIs, NCRs, certifications, etc) is: * Properly filed * Version-controlled * Easily retrievable for project, management, or audit purposes * Compliance with internal policies, procurement procedures, and public sector governance requirements * Conduct periodic document audits to confirm completeness, accuracy, and currency of records. Project Administration & Coordination Support * Provide day-to-day administrative and coordination support to EPD, including coordinate project meetings, prepare agendas, tracking and following up on agreed actions, support project close-out activities, including archiving of records and ensuring documentation completeness at handover. * Support invoice processing f