OpenGov
SaaS
LeadExecutiveAssistant
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“Lead Executive Assistant at OpenGov. Skills: Executive Partnership, Project Leadership & Cross-Functional Execution, Executive Operations & Systems Management, Leadership & Influence. Provide high-level, strategic support. Manage complex calendaring and travel”
What You'll Achieve.
Maximize executive effectiveness; Ensure seamless daily execution; Ensure smooth operating rhythms, aligned decision-making, and effective facilitation of leadership team cadences, quarterly planning cycles, and executive offsites; Ensure it meets the growing complexity and pace of the executive office; Elevate the EA function across the company; Drive alignment and influence outcomes; Successful execution of high-profile engagements; power more effective and accountable government; operate efficiently, adapt to change, and strengthen the public trust; focus on priorities and deliver maximum ROI with every dollar and decision in sync; drive impact
Industry & Context.
exercise sound judgment; resolve scheduling conflicts; creative problem-solving; problem-solve independently
Availability outside standard business hours as needed to support executive priorities and business demands, Willing and able to work off-hours or weekends as needed to support key initiatives
What They're Looking For.
Must Have
8+ years of experience as a trusted Executive Assistant supporting C-level executives in high-growth or complex environments, Demonstrated ability to manage executive operations at scale, exercising seasoned judgment and navigating ambiguity, project management capability with experience leading and influencing cross-functional initiatives independently, Proven success influencing across senior levels and handling sensitive, high-stakes situations with discretion and integrity, Executive-level communication, writing, and presentation comfort navigating high-pressure environments and sensitive information, High emotional intelligence, professional maturity, and sound judgment, Technically proficient in Google Workspace, Slack, Zoom, Claude, OpenAI and modern productivity tools, project management able to anticipate, follow through, and problem-solve independently
Nice to Have
Bachelor’s degree preferred, preferably in tech/SaaS
What You'll Do.
Manage complex calendaring and travel
Drive cross-functional coordination
Drive planning of leadership offsites and team events
Lead key administrative and operational processes
Manage and optimize complex calendar
aligning time and focus with critical business priorities
Proactively identify and resolve scheduling conflicts
exercising sound judgment and providing recommendations to ensure seamless daily execution
Own and optimize all travel logistics
for both domestic and international travel
and review executive-level materials
including board documents
and confidential communications
Track and follow up on action items across internal and external stakeholders
Represent the executive office with clarity
and credibility across internal and external stakeholders
Partner with the Chief of Staff to drive executive cadence
prepare for key meetings
and ensure alignment across functions
Drive and manage cross-functional coordination among executive assistants
and department leaders to ensure smooth operating rhythms
aligned decision-making
and effective facilitation of leadership team cadences
quarterly planning cycles
and executive offsites
Surface and resolve operational gaps through collaboration
and creative problem-solving
Act as a perceptive advisor by monitoring organizational dynamics and surfacing insights to keep the Executive informed and aligned
Lead and continuously improve administrative processes
including calendar strategy
and signature tracking
Triage and execute high-complexity
cross-functional requests
ensuring clear delegation
and follow-through on critical deliverables
Continuously evaluate and refine operational infrastructure to ensure it meets the growing complexity and pace of the executive office
Occasionally manage high-touch personal logistics and ensure they align with professional obligations
Act as a mentor and escalation point to the broader EA team
helping to elevate the EA function across the company
Independently organize and manage strategic offsites
key leadership forums
Build and maintain relationships with internal and external stakeholders to drive alignment and influence outcomes
Coordinate seamlessly with internal stakeholders to ensure the successful execution of high-profile engagements
How You'll Work.
Team & Collaboration
Work in close partnership with the Chief of Staff; Coordinating with cross-functional executive assistants and Executive Leadership; Partner with the Chief of Staff to drive executive cadence, operational planning, prepare for key meetings, and ensure alignment across functions; Drive and manage cross-functional coordination among executive assistants, Chiefs of Staff, and department leaders; Surface and resolve operational gaps through collaboration, influence, and creative problem-solving; Act as a mentor and escalation point to the broader EA team; Build and maintain relationships with internal and external stakeholders; Coordinate seamlessly with internal stakeholders
Communication Scope
Executive-level communication; writing; presentation comfort navigating high-pressure environments and sensitive information
Process & Methodology
project management capability with experience leading and influencing cross-functional initiatives independently, project management able to anticipate, follow through, and problem-solve independently, Drive planning of leadership offsites and team events, Independently organize and manage strategic offsites, key leadership forums, and team events
Full Job Description
OpenGov is the leader in AI and ERP solutions for local and state governments in the U.S. More than 2,000 cities, counties, state agencies, school districts, and special districts rely on the OpenGov Public Service Platform to operate efficiently, adapt to change, and strengthen the public trust. Category-leading products include enterprise asset management, procurement and contract management, accounting and budgeting, billing and revenue management, permitting and licensing, and transparency and open data. These solutions come together in the OpenGov ERP, allowing public sector organizations to focus on priorities and deliver maximum ROI with every dollar and decision in sync. Learn about OpenGov’s mission to power more effective and accountable government and the vision of high-performance government for every community at OpenGov.com http://OpenGov.com. JOB SUMMARY We are seeking a dynamic and highly trusted Lead Executive Assistant to provide high-level, strategic support. This role is mission-critical to the rhythm and effectiveness of our executive team and demands exceptional judgment, foresight, grit, and strong business acumen. You will act as an extension of the executive’s leadership style, communication, and priorities. You will manage complex calendaring and travel, drive cross-functional coordination, drive planning of leadership offsites and team events, and lead key administrative and operational processes. You will work in close partnership with the Chief of Staff, aligning on priorities, communications, decision making, and planning to maximize executive effectiveness. Moreover, you will be a key contributor toward coordinating with cross-functional executive assistants and Executive Leadership. This is a unique opportunity to play a vital role at the heart of a fast-paced, high-growth SaaS company, supporting a leader who values clarity, trust, discretion, and excellence. Typical working hours are 8:30 AM – 5:30 PM PT (9:00 PM – 6:00 AM IST). How
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