Pavago
Staffing and Recruiting
ITADAdministrativeOperationsManager
Neural analysis suggests this role is
optimal for Manager candidates.
“ITAD Administrative Operations Manager at Pavago. Skills: administrative operations management, operations coordination, administrative leadership, organizing and managing operational processes or systems, documentation accuracy, digital organization, document management, managing administrative workflows. Own and manage the company’s administrative systems across multiple operational areas. Build and improve workflows that keep administrative processes organized and scalable”
What You'll Achieve.
Accuracy and completeness of administrative documentation; Zero compliance or documentation errors; Timely processing of invoices, communication, and documentation updates; Well-organized vendor, freight, and regulatory records; Overall health and efficiency of administrative systems; administrative backbone stays organized, accurate, and scalable as the business grows
Industry & Context.
proactive problem solver
Reliable high-speed internet and professional remote work setup
What They're Looking For.
Must Have
Experience in administrative operations management, operations coordination, or administrative leadership roles, experience organizing and managing operational processes or systems, Excellent attention to detail and documentation accuracy, written English communication skills, High level of digital organization and document management, Ability to manage multiple administrative workflows simultaneously, Reliable high-speed internet and professional remote work setup
Nice to Have
Experience in operations-heavy or compliance-focused industries, Experience managing documentation systems across multiple departments, Familiarity with CRM systems and structured documentation environments, Experience supporting finance, logistics, compliance, or HR operations
What You'll Do.
Own and manage the company’s administrative systems across multiple operational areas
Build and improve workflows that keep administrative processes organized and scalable
Identify gaps or inefficiencies in existing systems and implement better solutions
Maintain clear documentation standards across all administrative functions
Manage client onboarding documentation and ensure accurate handoff from sales to operations
Maintain organized client records and communication history within the CRM
Ensure all client documentation is complete
Improve processes related to client documentation and record keeping
Maintain compliance documentation and track regulatory requirements
Monitor renewal timelines and ensure documentation stays current
Ensure records remain organized and audit-ready
Maintain structured documentation systems for regulatory accountability
Manage the administrative flow of invoices and billing documentation
Maintain records for invoices
Ensure financial documentation is organized and accurate
Support accounting workflows through clear administrative processes
Maintain documentation related to shipments and freight logistics
Track documents such as bills of lading
Ensure logistics documentation remains accurate and accessible
Maintain organized freight and shipping records
Maintain documentation for downstream vendors and service partners
Track vendor contracts
and insurance records
Ensure vendor files remain organized and audit-ready
Maintain employee records and HR documentation
Support onboarding and offboarding administrative processes
Track employee documentation including PTO and benefits records
Maintain structured HR administrative systems
Manage client onboarding documentation and CRM records
Track compliance and regulatory documentation
Maintain invoicing and financial documentation workflows
Organize freight and vendor documentation
Identify inefficiencies and improve administrative systems
Ensure all documentation remains accurate
How You'll Work.
Communication Scope
written English communication skills
Full Job Description
**Job Title:** ITAD Administrative Operations Manager **Position Type:** Full-Time, Remote **Working Hours:** U.S. business hours ### About the Role We are looking for a highly organized and systems-driven Administrative Operations Manager to own and improve the administrative infrastructure of a growing IT Asset Disposition (ITAD) organization. This is a **manager-level role** focused on building and maintaining the systems that keep operations running smoothly. These systems include **client onboarding documentation, compliance tracking, invoicing workflows, freight documentation, vendor records, and HR administration**. Rather than simply completing administrative tasks, this role is responsible for **creating structure, improving processes, and ensuring documentation remains accurate and organized as the company grows**. The ideal candidate is highly detail-oriented, proactive, and comfortable taking ownership of administrative systems in a remote environment. ### Responsibilities ### Administrative Systems & Process Ownership * Own and manage the company’s administrative systems across multiple operational areas. * Build and improve workflows that keep administrative processes organized and scalable. * Identify gaps or inefficiencies in existing systems and implement better solutions. * Maintain clear documentation standards across all administrative functions. ### Client Administration & CRM Management * Manage client onboarding documentation and ensure accurate handoff from sales to operations. * Maintain organized client records and communication history within the CRM. * Ensure all client documentation is complete, accurate, and properly stored. * Improve processes related to client documentation and record keeping. ### Compliance & Regulatory Documentation * Maintain compliance documentation and track regulatory requirements. * Monitor renewal timelines and ensure documentation stays current. * Ensure records remain organized and audit-ready. * Maintain st
Applying for this ITAD Administrative Operations Manager role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
ANONYMOUS · UNFILTERED
What do employees actually say about Pavago?
Real rants from real employees. Read before you apply.