Pavago
Staffing and Recruiting
ITADAdministrativeOperationsManager
“ITAD Administrative Operations Manager at Pavago. Skills: administrative operations management, operations coordination, administrative leadership, organizing and managing operational processes or systems, documentation accuracy, digital organization, document management, managing administrative workflows. Own and manage the company’s administrative systems across multiple operational areas. Build and improve workflows that keep administrative processes organized and scalable”
What You'll Achieve.
Accuracy and completeness of administrative documentation; Zero compliance or documentation errors; Timely processing of invoices, communication, and documentation updates; Well-organized vendor, freight, and regulatory records; Overall health and efficiency of administrative systems; administrative backbone stays organized, accurate, and scalable as the business grows
Industry & Context.
proactive problem solver
Reliable high-speed internet and professional remote work setup
What They're Looking For.
Must Have
Experience in administrative operations management, operations coordination, or administrative leadership roles, experience organizing and managing operational processes or systems, Excellent attention to detail and documentation accuracy, written English communication skills, High level of digital organization and document management, Ability to manage multiple administrative workflows simultaneously, Reliable high-speed internet and professional remote work setup
Nice to Have
Experience in operations-heavy or compliance-focused industries, Experience managing documentation systems across multiple departments, Familiarity with CRM systems and structured documentation environments, Experience supporting finance, logistics, compliance, or HR operations
What You'll Do.
Own and manage the company’s administrative systems across multiple operational areas
Build and improve workflows that keep administrative processes organized and scalable
Identify gaps or inefficiencies in existing systems and implement better solutions
Maintain clear documentation standards across all administrative functions
Manage client onboarding documentation and ensure accurate handoff from sales to operations
Maintain organized client records and communication history within the CRM
Ensure all client documentation is complete
Improve processes related to client documentation and record keeping
Maintain compliance documentation and track regulatory requirements
Monitor renewal timelines and ensure documentation stays current
Ensure records remain organized and audit-ready
Maintain structured documentation systems for regulatory accountability
Manage the administrative flow of invoices and billing documentation
Maintain records for invoices
Ensure financial documentation is organized and accurate
Support accounting workflows through clear administrative processes
Maintain documentation related to shipments and freight logistics
Track documents such as bills of lading
Ensure logistics documentation remains accurate and accessible
Maintain organized freight and shipping records
Maintain documentation for downstream vendors and service partners
Track vendor contracts
and insurance records
Ensure vendor files remain organized and audit-ready
Maintain employee records and HR documentation
Support onboarding and offboarding administrative processes
Track employee documentation including PTO and benefits records
Maintain structured HR administrative systems
Manage client onboarding documentation and CRM records
Track compliance and regulatory documentation
Maintain invoicing and financial documentation workflows
Organize freight and vendor documentation
Identify inefficiencies and improve administrative systems
Ensure all documentation remains accurate
How You'll Work.
Communication Scope
written English communication skills
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