Gibson Dunn
Legal
IT/FacilitiesAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“IT/Facilities Assistant at Gibson Dunn. Skills: IT support, Facilities support, Office services. Setup AV and video conferencing. Test AV and video conferencing”
Industry & Context.
Troubleshooting
Physically able to lift
What They're Looking For.
Must Have
Experience working with Microsoft Office, Ability to use software to schedule meetings, Ability to use records management software, Physically able to lift and handle boxes, Data entry with accuracy
What You'll Do.
Setup AV and video conferencing
Test AV and video conferencing
Maintain AV and video conferencing
Provide live meeting support
Perform AV equipment upkeep
Update AV equipment firmware
Calibrate AV equipment
Perform preventative checks on AV equipment
Respond to attendee technology requests
Troubleshoot conference room technology problems
Inventory conference room equipment
Inventory technology supplies
Order conference room supplies
Perform basic hardware troubleshooting
Track IT asset inventory
Track hardware lifecycle
Perform machine imaging
Update software to Firm standards
Track support requests
Escalate complex IT issues
Coordinate IT vendor repairs
Coordinate IT vendor warranties
Coordinate IT vendor maintenance
Ensure office premises are pristine
Perform daily inspection tours
Monitor lighting systems
Monitor lighting equipment
Ensure lighting systems are operational
Ensure lighting equipment is operational
Ensure lighting adheres to safety guidelines
Coordinate office security
Manage access control
Manage visitor management
Liaise with Building Management
Ensure premise inspections are carried out
Ensure premise repairs are carried out
Ensure cleaning services are carried out
Set up tables for meetings
Set up chairs for meetings
Assist with internal desk moves
Manage conference room reservations
Schedule conference rooms for meetings
Schedule conference rooms for events
Set up conference rooms for meetings
Set up conference rooms for events
Order catering for meetings
Order catering for events
Assist with meeting requests
Assist with event requests
Handle catering requests
Check office supply inventory
Order office supplies
Perform batch printing
Perform quality control of documents
How You'll Work.
Team & Collaboration
Cross-functional teams; IT vendor coordination; Building Management liaison
Full Job Description
Summary: Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision. Gibson Dunn is looking for an IT/Facilities Assistant to join our Abu Dhabi office and provide support with Technology, Facilities and Office Services. This role reports to the Director of Administration and Operations Manager. Responsibilities include: IT/AV: AV and video conferencing ownership — setup, testing, maintenance, and live meeting support (Teams/Zoom/Webex, room systems, wireless presentation tools) AV equipment upkeep: firmware updates, calibration, and preventative checks. Respond to conference room attendee technology requests and needs and troubleshoots problems utilizing standard troubleshooting tools. Inventory conference room equipment and technology supplies, such as chargers, AC adapters, batteries and clickers, and orders supplies as needed. Basic hardware troubleshooting of laptop, printers, and mobile devices. IT asset inventory and hardware lifecycle tracking. Machine imaging, software installations, and updates to Firm standards. Logging and tracking support requests via the Firm's helpdesk/ticketing system. Escalation of complex issues to appropriate specialists within the Firm IT vendor coordination for repairs, warranties, and maintenance Facilities: Ensuring office premises is kept in pristine condition. Performing daily inspection tours of entire premises and equipment. Monitoring lighting systems and equipment to ensure they are operational and adhere to safety guidelines. Office security coordination: access control, visitor management, CCTV liaison. Acting as a liaison with Building Management, ensuring that all premise inspections, repairs and cleaning services are carried out as expected. Setting up
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