Troutman Pepper Locke
IPServicesAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“IP Services Assistant at Troutman Pepper Locke. Skills: Patent prosecution, Docket management, Electronic filing. Prepare and finalize documents for USPTO patent filings. Draft routine reporting letters to clients”
What You'll Achieve.
Meet annual billable hour requirement
What They're Looking For.
Must Have
Minimum of two (2) years of progressive patent prosecution experience, Proficiency with USPTO procedures and best practices, Bachelor’s degree, or any combination of training, education, and experience that demonstrates the ability to perform the duties of the position
What You'll Do.
Prepare and finalize documents for USPTO patent filings, Draft routine reporting letters to clients, Draft routine reporting letters to foreign associates, Generate inventor formality documents for signature, Generate inventor formality documents for submission to the, Review client instructions, Respond to client instructions, Confirm inquiries related to U.S.
applications, Draft responses to inquiries related to U.S.
applications, Confirm inquiries related to PCT applications, Draft responses to inquiries related to PCT applications, Confirm inquiries related to foreign applications, Draft responses to inquiries related to foreign applications, Use electronic resources provided by the USPTO, Use electronic resources provided by other government agencies, Monitor U.S.
docket deadlines, Manage U.S.
docket deadlines, Monitor foreign docket deadlines, Manage foreign docket deadlines, Ensure timely follow-up with attorneys, Ensure timely follow-up with clients, Ensure timely follow-up with management, Partner with IP docket department, Clear daily docket reports, Review client information, Ensure compliance with special client instructions, Ensure compliance with special client procedures, Maintain spreadsheets related to portfolio management, Develop worksheets to assist attorneys, Update worksheets to assist attorneys, Develop tools to assist attorneys, Update tools to assist attorneys, Stay current on rules for filing domestic applications, Stay current on regulations for filing domestic applications, Stay current on procedures for filing domestic applications, Stay current on rules for filing international applications, Stay current on regulations for filing international applications, Stay current on procedures for filing international applications, Complete filing checklists, Complete Issue Fee checklists, Ensure all requirements are satisfied, Save documents in iManage, Save correspondence in iManage, Prioritize daily tasks, Communicate when deadlines may be at risk, Provide back-up support to team members, Track billable hours, Record billable hours, Track non-billable hours, Record non-billable hours, Adhere to firm policies, Adhere to client-specific policies, Adhere to firm procedures, Adhere to client-specific procedures, Adhere to firm guidelines, Adhere to client-specific guidelines, Maintain strict confidentiality of firm information, Maintain strict confidentiality of client information.
How You'll Work.
Team & Collaboration
Collaborate with attorneys; Collaborate with clients; Collaborate with paralegals; Collaborate with IP docket department; Collaborate with team members; Collaborate with Paralegal teams; Collaborate with Attorney teams
Communication Scope
Written communication; Verbal communication; Interpersonal communication
Full Job Description
We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. We invite you to explore the position below and to submit your application to join our team! The Intellectual Property (IP) Services Assistant (IPSA) supports the firm’s IP practice with U.S. and international patent prosecution and responsible for reviewing daily dockets, managing correspondence, and assisting with the preparation and electronic filing of documents with the USPTO and other governmental agencies. The IPSA works closely with attorneys, clients, and paralegals to ensure adherence to procedures, timely completion of deadlines, and accurate maintenance of records. This position carries an annual billable hour requirement of 750 hours. **Essential Responsibilities:** * Prepare and finalize documents for USPTO patent filings. * Draft routine reporting letters to clients and foreign associates. * Generate inventor formality documents for signature and submission to the U.S. Patent and Trademark Office (USPTO). * Review and respond to client instructions, including confirming and drafting responses to inquiries related to U.S., PCT, and foreign applications. * Use electronic resources provided by the USPTO and other government agencies. * Monitor and manage U.S. and foreign docket deadlines, ensuring timely follow-up with attorneys, clients, and management. * Partner with the IP docket department to clear daily docket reports in accordance with firm guidelines. * Review client information to ensure compliance with special client instructions and procedures. * Maintain spreadsheets related to portfolio management for designated clients. * Develop and update worksheets and tools to assist attorneys in managing client needs. * Stay current on rules, regulations, and procedures for filing domestic and international applications, in close coo
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