Cooley
IPPracticeTeamSpecialist
Neural analysis suggests this role is
optimal for Mid+ candidates.
“IP Practice Team Specialist at Cooley. Skills: IP Practice Team Specialist, administrative practice management support, liaison between clients and the firm, prosecution support, billing and finance support. handle/support non-billable functions of the IP practice groups. Key point of contact for senior attorneys and practitioners”
What You'll Achieve.
allow practitioners to focus on business development and billable client work; ensure prioritization and completion of timely coordinate with the client service specialists and trademark paralegals, as appropriate regarding prepare reports of previous filings and upcoming deadlines; help drive positive change
Industry & Context.
Creative and entrepreneurial approach to problem-solving and process improvement
Available to work overtime, as required, Arrange for and manage complex travel (domestic & international)
What They're Looking For.
Must Have
3+ years relevant IP experience, Available to work overtime, as required
Nice to Have
Bachelor’s Degree, Law Firm experience strongly preferred
What You'll Do.
handle/support non-billable functions of the IP practice groups
Key point of contact for senior attorneys and practitioners
administrative liaison for the integration of new practitioners
oversee new client engagement and conflicts checks
draft and finalize waiver letters
Draft audit letters and support the audit letter approval process
Coordinate with and assist client transition team with intake
and disengagement tasks
Create and maintain client and partner reference guides
Provide transition support to departing practitioners
Oversee all aspects of practice group meeting preparation and logistics
Support practitioners as needed to meet professional development requirements
Arrange for and manage complex travel (domestic & international)
keep the pre-bill review process moving
take responsibility of timely returning pre-bills to Accounting
compile reports and analyze data
Serve as the liaison between client and collections on special billing requirements
write-offs and discounts
Request and analyze client billing charts and monitor client matter budgets
Assist with the practice expense approval process
process expense reimbursements
Assist in the international invoice approval process
approve credit memos from international agents
Monitor and maintain status charts for clients and practitioners
prepare reports of previous filings and upcoming deadlines
Generate docket and status reports
Perform research and extract relevant IP information from official patent and trademark databases
Coordinate and participate in specific initiatives related to client development efforts
Prepare and maintain reports relating to pitches made to clients and potential clients
Conduct research for a variety of purposes
gather potential and current client information
create a dossier for a partner or a client presentation
Centralized point-of-contact for opening all IP pro bono matters
Tracking diligence projects
Act as a back-up to other IP PTS(s)
Maintain high standards for internal/external client service and quality control
Champion and promote diversity
Prepare and deliver oral and written communications
Consistently meet deadlines and effectively complete operational and project-based assignments
Adhere to IP principles
procedures and best practices
Actively participate in team training sessions and meetings
provide appropriate feedback or topic ideas
Immediately report all risk management-related concerns following proscribed risk reporting process
All other duties as assigned or required
How You'll Work.
Team & Collaboration
liaison between partners and others inside and outside the firm; coordinate with the client service specialists and trademark paralegals; Coordinate and participate in specific initiatives related to client development efforts led by, and in conjunction with, members of the Marketing and Business Development team; Act as a back-up to other IP PTS(s); Actively participate in team training sessions and meetings
Communication Scope
Excellent communication and interpersonal skills; Prepare and deliver oral and written communications that are concise and convey tenacity, enthusiasm, and innovative thinking
Process & Methodology
manage deadlines, project-based assignments, diligence projects
Full Job Description
IP Practice Team Specialist Cooley is seeking an IP Practice Team Specialist to join the IP Services team. **Position Summary** : The IP Practice Team Specialist (IP PTS) serves as the centralized point of contact responsible for providing high-level non-billable administrative practice management support to assigned Patent practitioners. The IP PTS supports the entire practice group and serves as the administrative liaison between clients and the firm. **Position Responsibilities** : **Administrative and practice support:** * Take initiative to handle/support non-billable functions of the IP practice groups allowing the practitioners to focus on business development and billable client work * Key point of contact for senior attorneys and practitioners, perceptively anticipate their need, liaison between partners and others inside and outside the firm, e.g. communicate with clients as needed * Key administrative liaison for the integration of new practitioners * Proactively oversee new client engagement and conflicts checks, draft and finalize waiver letters * Draft audit letters and support the audit letter approval process * Coordinate with and assist client transition team with intake, transfer, and disengagement tasks, for example, communicating with foreign agents as needed * Create and maintain client and partner reference guides in coordination with the client teams * Provide transition support to departing practitioners including monitoring email and voicemail accounts post departure * Oversee all aspects of practice group meeting preparation and logistics (e.g., agenda, conference rooms, catering, outlook invitations, presentation materials) * Support practitioners as needed to meet professional development requirements * Arrange for and manage complex travel (domestic & international) **Billing and finance support:** * Proactively keep the pre-bill review process moving to lessen the attorney’s workload and take responsibility of timely returning pre-bills
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