University of Ottawa
education
IntermediateSpecialist,ResearchSupport
“Intermediate Specialist, Research Support at University of Ottawa. Skills: research administration, grant writing, research contract support, grant and award support, ethics support. Provides researchers with advice and professional support in the pre-award management of research contracts and agreements. Reviews documentation and budgets to ensure compliance with University policies and other regulations”
Industry & Context.
Analyses problems with grants and contracts on a case-by-case basis, recommends an action plan to rectify problems and works directly with researchers to implement the action plan
What They're Looking For.
Must Have
A Bachelor’s degree with a research component from a recognized university, or an equivalent combination of education and experience, At least 3 years of experience in research administration and/or grant writing, Demonstrated ability to work with word processing, spreadsheets, relational databases, web, email and presentation software, Ability to apply marketing knowledge in the research sector, Experience in implementing communications strategies, Excellent analytical and interpersonal skills, Attention to detail, Bilingualism, French and English
Nice to Have
Master’s degree is an asset, Project management certification is an asset
What You'll Do.
Provides researchers with advice and professional support in the pre-award management of research contracts and agreements
Reviews documentation and budgets to ensure compliance with University policies and other regulations
Analyses problems with grants and contracts on a case-by-case basis
recommends an action plan to rectify problems and works directly with researchers to implement the action plan
Acts as the liaison between granting councils and grant funding organizations
research facilitators and administrators
Communicates funding opportunities and program requirements (including deadlines) to the research community by monitoring funding agency announcements and websites
Ensures that all parties possess the information they need to efficiently and effectively conclude the approval process
Works with partners to coordinate competitions
Assists in the development of the Terms of Reference for internal award "competition"
Coordinates the review of applications
Coordinates post-award notifications
Reviews grant applications and award nominations prior to submission to the agencies
verifying that these are complete
and meet compliance regulations
ethics and other certificates
and that all requirements of the granting agency are met
Advises applicants for missing and/or incorrect information and suggests changes to be made
Ensures timely acquisition of signatures and accurate submission of grant applications within deadline
Provides expert advice and problem-solving support on the use of electronic grant submission systems
Drafts nomination and support letters for internal and external grant applications
Liaises with external referees to create competitive award applications
Enters data (or oversees data entry by students) related to internal and external grant applications
contracts and funding decisions
professor awards and other research activities to ensure data integrity in the Research Office databases
Conducts bibliometric and database-driven analyses required for professor-level award applications as well as institutional-level accreditation
and other reports to highlight research excellence
Advises researchers on preparing ethics approval submissions to ensure requirements are met and applications are complete
Coordinates with the Office of Research Ethics and Integrity to address any issues as needed
Develops and disseminates various communications relating to research funding and award opportunities and successes
May develop and deliver workshops and information sessions on research grant development topics to inform the research community of best practices
and regulations relating to grant funding and awards programs and regulations
How You'll Work.
Team & Collaboration
Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
Communication Scope
Bilingualism, French and English; Develops and disseminates various communications relating to research funding and award opportunities and successes; May develop and deliver workshops and information sessions on research grant development topics
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