University of Ottawa
government
IntermediateOfficer,Purchasing
“Intermediate Officer, Purchasing at University of Ottawa. Skills: Purchasing, Procurement Tracking, Information and Client Service, Reporting, Records Management, procurement principles and practices, University procurement policies and procedures, procurement legislation, tax and customs legislation and regulations, federal and provincial legislation on occupational health and safety, environmental protection, transportation of dangerous goods, interpreting, explaining and applying policies and”
Industry & Context.
Good judgment
What They're Looking For.
Must Have
Minimum two years of demonstrated experience in a similar role, Postsecondary education in administration and office technology or an equivalent combination of education and work experience, Ability to work under pressure and adapt to shifting priorities, Experience using computer systems and software such as Windows, purchasing software, word processing software, spreadsheets, databases, the internet and email, Initiative, self-reliance, good judgment, Bilingualism – English and French (oral and written)
Nice to Have
Experience purchasing supplies and scientific equipment an asset
What You'll Do.
Purchases goods and services for the entire faculty or service in compliance with all relevant policies in order to support administrative
teaching and research activities.
Acts as a resource person for members of the faculty or service regarding goods and services procurement.
Makes decentralized purchases and participates in the centralized purchasing process for goods and services required for the faculty or service’s teaching
research and administrative activities
in accordance with all relevant policies.
Speaks with suppliers to obtain prices and quotes for internal clients.
Periodically reconciles purchases with the financial system to ensure that transactions are sent to the appropriate cost centre.
reconciles and approves supplier invoices in accordance with established policies and procedures.
Follows up with purchasing irregularities
such as items missing when products are received
and incorrectly applied taxes.
Helps clear foreign goods through customs.
Might be asked to receive ordered goods and store them in accordance with relevant standards and procedures.
Acts as a resource person for members of the faculty or service by explaining goods and services procurement processes
deadlines and practices.
Enters and updates purchasing and invoicing data.
Provides various simple to moderately complex reports concerning procurement activities on both a scheduled and ad-hoc basis in order to support day-to-day operations and planning.
Establishes and maintains an effective filing and records management system to keep records confidential and ensure that complete and accurate documentation is available for future reference or audit purposes.
How You'll Work.
Team & Collaboration
Cooperate and work well with other members of the team to reach common goal(s).; Accept and give constructive feedback.; Able to adjust own behaviour to reach the goals of the team.
Communication Scope
Excellent communication, interpersonal and customer service skills; Bilingualism – English and French (oral and written)
Process & Methodology
Plan and organize own work and priorities in regular daily activities.
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