University of Ottawa
government
IntermediateOfficer,Purchasing
Neural analysis suggests this role is
optimal for Mid candidates.
“Intermediate Officer, Purchasing at University of Ottawa. Skills: Purchasing, Procurement Tracking, Information and Client Service, Reporting, Records Management, procurement principles and practices, University procurement policies and procedures, procurement legislation, tax and customs legislation and regulations, federal and provincial legislation on occupational health and safety, environmental protection, transportation of dangerous goods. Purchases goods and services for the entire facult”
Industry & Context.
Follows up with purchasing irregularities, such as items missing when products are received, damaged merchandise, and incorrectly applied taxes.
Bilingualism – English and French (oral and written)
What They're Looking For.
Must Have
Postsecondary education in administration and office technology or an equivalent combination of education and work experience, Minimum two years of demonstrated experience in a similar role, Ability to work under pressure and adapt to shifting priorities, Experience interpreting, explaining and applying policies and regulations, Excellent communication, interpersonal and customer service skills, Experience using computer systems and software such as Windows, purchasing software, word processing software, spreadsheets, databases, the internet and email, Initiative, self-reliance, good judgment, Bilingualism – English and French (oral and written)
Nice to Have
Experience purchasing supplies and scientific equipment an asset
What You'll Do.
Purchases goods and services for the entire faculty or service in compliance with all relevant policies in order to support administrative
teaching and research activities.
Acts as a resource person for members of the faculty or service regarding goods and services procurement.
Makes decentralized purchases and participates in the centralized purchasing process for goods and services required for the faculty or service’s teaching
research and administrative activities
in accordance with all relevant policies.
Speaks with suppliers to obtain prices and quotes for internal clients.
Periodically reconciles purchases with the financial system to ensure that transactions are sent to the appropriate cost centre.
reconciles and approves supplier invoices in accordance with established policies and procedures.
Follows up with purchasing irregularities
such as items missing when products are received
and incorrectly applied taxes.
Helps clear foreign goods through customs.
Might be asked to receive ordered goods and store them in accordance with relevant standards and procedures.
Acts as a resource person for members of the faculty or service by explaining goods and services procurement processes
deadlines and practices.
Enters and updates purchasing and invoicing data.
Provides various simple to moderately complex reports concerning procurement activities on both a scheduled and ad-hoc basis in order to support day-to-day operations and planning.
Establishes and maintains an effective filing and records management system to keep records confidential and ensure that complete and accurate documentation is available for future reference or audit purposes.
How You'll Work.
Team & Collaboration
Cooperate and work well with other members of the team to reach common goal(s).; Able to adjust own behaviour to reach the goals of the team.
Communication Scope
Excellent communication, interpersonal and customer service skills; Bilingualism – English and French (oral and written)
Process & Methodology
Plan and organize own work and priorities in regular daily activities.
Full Job Description
**Follow us on[LinkedIn](https://www.linkedin.com/company/uottawacareers/)** ** _Posting Reason:_** New Position ** _Job Type:_** Employee ** _Anticipated Duration in Months_** _(for contracts and temporary assignments):_ 12 _**Job Family:**_ Procurement _**# of Open Positions:**_ 1 _**Faculty/Service - Department:**_ Purchasing _**Campus:**_ Roger Guindon Hall _**Union Affiliation:**_ SSUO _**Date Posted (YYYY/MM/DD):**_ 2026/05/11 _**Applications must be received******BEFORE******(YYYY/MM/DD):**_ 2026/05/22 _**Hours per week:**_ 35 _**Salary Grade:**_ SSUO Grade 07 _**Salary Range:**_ $59,038.00 - $74,574.00 About the Faculty of Medicine Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences. **Position purpose:** Purchases goods and services for the entire faculty or service in compliance with all relevant policies in order to support administrative, teaching and research activities. Acts as a resource person for members of the faculty or service regarding goods and services procurement. **In this role, your responsibilities will include:** * Purchasing: Makes decentralized purchases and participates in the centralized purchasing process for goods and services required for the faculty or service’s teaching, research and administrative activities, in accordance with all relevant policies. Speaks with suppliers to obtain prices and quotes for internal clients. Periodically reconciles purchases with the financial system to ensure that transactions are sent to the appropriate cost centre. * Procurement Tracking: Verifies, reconciles and approves supplier invoices in accordance with e
Applying for this Intermediate Officer, Purchasing role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on Workday
- Workday has a multi-step form — save your progress after every section.
- "Apply With LinkedIn" can fail or lose data; manual entry is more reliable.
- Watch for the "Submit for Review" final step — hitting "Save" alone does not submit.
- Job requisition numbers are useful when following up with HR by email.
ANONYMOUS · UNFILTERED
What do employees actually say about University of Ottawa?
Real rants from real employees. Read before you apply.