University of Ottawa
Education
IntermediateOfficer,AcademicAdministration
“Intermediate Officer, Academic Administration at University of Ottawa. Skills: Academic administration, Student services, Process coordination. Provide front line services. Inform prospective students about programs”
Industry & Context.
What They're Looking For.
Must Have
Post-secondary studies or equivalent experience, 2 years of demonstrated experience in a similar role, Experience in frontline client services, Knowledge of University structure and regulations, Experience interpreting regulations and procedures, Experience analyzing files and procedures, Experience using computerized systems, Ability to produce high quality work, Ability to meet tight deadlines, Experience in bilingual administrative writing, Experience working under pressure, Experience organizing work, French and English proficiency (spoken and written), Low Advanced proficiency in second official language (oral comprehension), Low Advanced proficiency in second official language (reading comprehension)
Nice to Have
Graduate student program knowledge
What You'll Do.
Provide front line services
Inform prospective students about programs
Inform students about academic procedures
Manage unit's generic email box
Analyze academic records
Analyze service requests
Analyze course changes
Enroll graduate students
Inform students about comprehensive exams
Inform students about thesis projects
Verify entry of final course grades
Approve final course grades
Coordinate teaching evaluations
Coordinate course evaluations
Coordinate special bookings
Prepare student files for evaluation
Support planning of evaluation process
Support planning of thesis defence
Replace Senior Officer
Receive deferred exam requests
Process deferred exam requests
Coordinate deferred exam process
Participate in faculty recruitment
Prepare postings for faculty
Prepare offers for faculty
Prepare contracts for faculty
Participate in TA recruitment
Prepare postings for TAs
Prepare offers for TAs
Prepare contracts for TAs
Support preparation of activities
Ensure logistics for activities
Update unit's website
How You'll Work.
Team & Collaboration
Collaborative working environment
Communication Scope
Bilingual administrative writing
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