Labor Mobility Partnerships
Non-Profit Organization Management
InterimOperationsAssociate
“Interim Operations Associate at Labor Mobility Partnerships. Skills: event management, operations, project administration. Lead operational and logistical planning for LaMP’s international conference. venue coordination”
What You'll Achieve.
successful planning and execution of LaMP’s international conference; continuity across day-to-day operations, financial coordination, and global team support; seamless coverage of administrative, financial, logistical, and event-related responsibilities; accelerate onboarding and tight coordination; support organization-wide financial health; ensure expenses are allocated correctly
Industry & Context.
Willingness to work irregular hours on occasion to coordinate with team members in other time zones, expectation of in-person co-working in Washington, DC with the Operations Manager one to two days per week, Local DC-area candidates strongly preferred
What They're Looking For.
Must Have
3–5 years of experience in operations, project administration, or event management, led or co-led at least one full-cycle event, preferably an international or multi-day conference, Demonstrated success managing complex events including venue and vendor selection and management, international travel and visa logistics, registration systems, mailing list management, and developing social media and other marketing material
Nice to Have
working proficiency in Spanish (written and spoken)
What You'll Do.
Lead operational and logistical planning for LaMP’s international conference
attendee registration
Draft and publish social media and other event material
Coordinate international travel logistics and visa applications
Develop and maintain the conference run-of-show
registration tracking
and participant communications
Support conference budgets
Serve as the primary operational point of contact for conference logistics
Manage post-conference follow-up
Support Project Managers with grant management activities
and tracking accounts receivable and accounts payable invoices
drafting and filing contracts
Review and refine project materials
provide proofreading and formatting support
Conduct small to medium-sized research tasks
Maintain project files and organize documentation
Respond to general inquiries from staff regarding internal processes and procedures
Assist with scheduling meetings across global time zones
Support completion of organizational and funder-related forms and contracts
Organize and manage routine event logistics outside the conference
Organize and complete visa applications and other travel forms
Ensure SaaS platforms (including LaMP’s CRM) remain functional and up to date
Support onboarding of any new staff or consultants
How You'll Work.
Team & Collaboration
cross-functional coordination; cross-regional, multi-million-dollar projects spanning 10+ countries; working with a global, multicultural team; in-person co-working in Washington, DC with the Operations Manager
Communication Scope
excellent communication and interpersonal skills; participant communications
Process & Methodology
project administration, event management, grant management activities, project files and organize documentation
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