Vapi

Technology

IncidentandEscalationManager

$180–250k San Francisco, California, United States FULL TIME Remote Friendly
Market Sentiment
HIGH DEMAND

Neural analysis suggests this role is
optimal for Manager candidates.

The Brief

“Incident and Escalation Manager at Vapi. Skills: Incident management, Escalation management, Program building. Define incident criteria. Author severity model”

What You'll Achieve.

Protect engineering from noise; Ensure consistent response; Protect renewals; Protect engineering focus; Protect executive confidence; Build scalable program; Resolve incidents; Hold relationship; Track action items to closure; Protect revenue

Industry & Context.

Technology
Problems you'll solve

Decision-making; Root cause analysis; Troubleshooting

Eligibility Requirements

On-call rotation, Off-hours shifts

What They're Looking For.

Must Have

8 to 12 years experience, Incident management experience, Escalation management experience, Technical support escalations experience, Technical program management experience, Building incident program from zero, Owning incident program growth, Standing up incident commander rotation, Calm under pressure, Decision-making with incomplete information, Clear writing under pressure, Comfort with technical depth, Willingness to work rotation

Nice to Have

Experience hiring a team is a plus, Familiarity with telephony is a plus, Familiarity with carrier dynamics is a plus, Familiarity with real-time systems is a plus

What You'll Do.

Define incident criteria

Author severity model

Design live incident process

Write incident process documentation

Build incident commander rotation

Train incident commander rotation

Balance hiring and utilizing resources

Command incidents during shifts

Step down pager share

Own rotation operations

Stand up incident tooling

Build customer communication templates

Govern customer credit process

Approve financial decisions

Report monthly metrics

Build standing partnerships

Train go-to-market teams

Train customer success teams

Train engineering teams

Shape engineering roadmap

Own customer-facing RCA

Translate engineering root cause

Run blameless post-incident review

Drive action items to closure

Close loop with customers

Hold high-severity issues

Run executive escalation list

Keep owner on escalation

Spot patterns across customers

Force patterns into engineering

Force patterns into product

Be single point of contact

Partner with account team

Build cross-functional recovery plan

How You'll Work.

Team & Collaboration

Partnerships with engineering; Partnerships with support; Partnerships with CTO office; Partnerships with legal; Partnerships with security; Partnerships with comms; Partnerships with carrier operations; Partner with account team

Communication Scope

Customer communication; Executive presentations; Customer RCA

Process & Methodology

Incident program management, Escalation program management

Full Job Description

Voice AI that resolves, not transfers. Most phone systems trap callers in menus and scripts. Vapi is the platform for deploying voice agents that know your business and can listen, adapt, and resolve in minutes. - The numbers: 1 billion calls. 1 million developers. 10x enterprise ARR growth - The customers: Amazon Ring, ServiceTitan, New York Life, Intuit, Kavak, and thousands more, from YC startups to the Fortune 500 - The news: a $50M Series B led by Peak XV Partners, with Bessemer Venture Partners, Kleiner Perkins, M12 (Microsoft's Venture Fund), Y Combinator, and our earlier backers. Total raised: $72M Incident and Escalation Manager Why this role exists Vapi runs voice AI infrastructure at tens of millions of minutes a month for enterprise customers who route business-critical traffic through us. When something breaks, it breaks in real time, in front of a customer's own customers, and often through a carrier dependency we don't fully control. Today the response is run by whoever is in the Slack thread. That works once. It does not scale, and it costs us renewals, engineering focus, and executive confidence every time it happens. This is the first dedicated hire for the function, and the job is to build it. You will design the program that runs our incident response, train the people who command incidents, and own the customer relationship through the weeks that follow a serious one. You own the pager and you work part of the rotation yourself, because the fastest way to build a program that works is to run inside it while you build it. You are not the engineer fixing the system. You are the person who builds the system so a trained bench can run it, and who takes a real turn on the pager. Building the program This is the core of the role. - Define what counts as an incident and what does not, with entrance and exit criteria that protect engineering from noise. - Author the severity model with response-time targets per level, so a SEV0 means the same thing Mond

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