Company
HumanResourcesCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Human Resources Coordinator. Skills: HRIS and MS Office proficiency, Logistics/Crew Management, Visa application processes, Payroll administration, Benefit Administration, Training and Competence Compliance, Rig Manning, Invoice Verification, Employee Relations, Performance Management, Disciplinary and Grievance matters, HR induction, Crew change paperwork submission, Internal administration services, Data management, Attention to detail, Professional attitude, Teamwork, Influence, Enthusiasm ge”
What You'll Achieve.
Ensure personnel are mobilized offshore and appropriate certification is in place, without delay; Ensure rig is fully crewed at all times according to Standard Manning; High quality co-ordination of filing/data input; Seamless rotational changes
Industry & Context.
Proficient problem-solving demonstrating ability to evaluate problems from differing viewpoint and recognize potential root cause of problems (ie seamless rotational changes)
HR on-call cover as/when required, Support to the Emergency Response Team as required, Support with recruitment events as required, Periodic offshore/shipyard visits, Occasional offshore/shipyard visits may be required
What They're Looking For.
Must Have
Valid offshore survival and pre-mobilisation certification (ie BOSIET, MIST, CA-EBS, etc. ), Experience in Logistics/Crew Management including Visa application processes, Excellent communication skills: Fluency in written and spoken English required, Competent using HRIS and MS Office, Ability to maintain accuracy and attention to detail while working in a complex, challenging environment to tight deadlines, Demonstrate commitment to Company Management Systems and support initiatives for continuous improvements, Maintain confidentiality of Company and personnel information, Highly effective employee engagement both internal & drive high performance and lead through example, Demonstrate a professional attitude at all times while dealing with a wide range of people in all communications (face-to-face, video & calling platforms & e-mails), Proficient problem-solving demonstrating ability to evaluate problems from differing viewpoint and recognize potential root cause of problems (ie seamless rotational changes), Ability to work in a team, to influence people and generate enthusiasm
Nice to Have
Achieved or working towards CIPD membership or local equivalent
What You'll Do.
Act as a first point of contact for offshore personnel
Provide support to the Offshore Installation Manager (OIM) and Rig Manager relating to offshore logistics
Improve employment policies
process and practices
Ensure personnel are mobilized offshore and appropriate certification is in place
Monthly reporting on offshore workforce
Monthly reporting of Headcount
Invoice Verification relating to manpower
Maintain accurate and up to date personnel files (paper and HRIS)
Support OIM and Rig Manager with new hire
demotions and transfers
Provide support to offshore Supervisors
OIM and Rig Manager regarding Disciplinary and Grievance matters
Support offshore personnel with all leave requests and any other general HR queries
Communicate HR policies and procedures to offshore personnel
Coordinate and/or conduct HR induction of new personnel
Accountable for the crew rota
Arrange travel as per Company Travel Policy
Ensure all necessary crew change paperwork is submitted to the client
Responsible to ensure rig is fully crewed at all times according to Standard Manning
Liaise with manpower agencies for supply of ad-hoc personnel
Payroll administration for all associated National and International offshore crews
Benefit Administration for all offshore employees
Ensure accurate verification of qualifications/ documentation for new hire and ad-hoc personnel
Responsible for timely renewal of mandatory certification and offshore medicals
Mobilising and demobilising expat/local personnel from worldwide locations
Effective Management of Visa applications and associated processes
Arrange meet/greet and hotels with local agents
Follow up and accomplishment of internal
QHSE and other external Audits
How You'll Work.
Team & Collaboration
Communicates internally with Employees, Co-Workers, Supervisor/Manager, Colleagues, Payroll.; Communicates externally with travel providers, manpower agencies and any other external sources necessary to ensure smooth transportation of offshore personnel; Provides internal administration services to the Operations Team and HR function; Ability to work in a team
Communication Scope
Excellent communication skills; Fluency in written and spoken English required; Professional attitude at all times while dealing with a wide range of people in all communications (face-to-face, video & calling platforms & e-mails)
Full Job Description
# **Role Summary** To act as a first point of contact for offshore personnel for designated rig(s). Provide support to the Offshore Installation Manager (OIM) and Rig Manager relating to offshore logistics, personnel movements, and HR Matters. Actively work to improve employment policies, process and practices as well as recommend changes to management. Priority to ensure personnel are mobilized offshore and appropriate certification is in place, without delay. # # **Responsibilities** **Reporting:** * Monthly reporting on offshore workforce ensuring high quality co-ordination of filing/data input * Monthly reporting of Headcount * Invoice Verification relating to manpower * Maintain accurate and up to date personnel files (paper and HRIS) **Employee Relations and Performance Management:** * Support OIM and Rig Manager with new hire, promotions, demotions and transfers * Provide support to offshore Supervisors, OIM and Rig Manager regarding Disciplinary and Grievance matters. Attendance at disciplinary hearings ensuring processes are effectively and efficiently managed. **General HR:** * Support offshore personnel with all leave requests (ie. sick leave, compassionate etc) and any other general HR queries * Accountable for understanding HR policies and procedures whilst communicating them to offshore personnel; initiate BMS updates as necessary * Coordinate and/or conduct HR induction of new personnel * Provide HR on-call cover as/when required * Provide support to the Emergency Response Team as required * Support with recruitment events as required * Periodic offshore/shipyard visits **Rig Manning:** * Accountable for the crew rota in liaison with the OIM and Rig Manager, providing timely check-in details and arrange travel as per Company Travel Policy * Ensure all necessary crew change paperwork is submitted to the client in a timely manner * Responsible to ensure rig is fully crewed at all times according to Standard Manning * Liaise with manpower agencies Nation
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