Jll
HSESpecialist
“HSE Specialist at Jll. Skills: HSE administrative support, HSE documentation, compliance support, regulatory compliance, workplace safety, environmental responsibility. Maintain and organize HSE documentation, records, and filing systems in compliance with regulatory requirements and company policies. Coordinate meeting schedules, prepare agendas, and distribute minutes for HSE team meetings and safety committees”
What You'll Achieve.
ensuring smooth operations of health, safety, and environmental programs; maintaining regulatory compliance; maintaining the highest standards of workplace safety and environmental responsibility across all operations
Industry & Context.
problem-solving skills
Candidates must be authorized to work in the United States without sponsorship.
What They're Looking For.
Must Have
High school diploma or equivalent required, One to three years of administrative experience, preferably in HSE, facilities, operations, or related environment, Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), data entry skills with attention to accuracy and detail, Exceptional organizational skills with ability to manage multiple priorities and deadlines, written and verbal communication skills, Ability to handle confidential information with discretion
Nice to Have
Associate degree in business administration or related field, Familiarity with health, safety, and environmental regulations, Experience with database management and document control systems, Knowledge of HSE-specific software and management systems, problem-solving skills and proactive approach to tasks, Experience coordinating with contractors, vendors, and regulatory agencies
What You'll Do.
Maintain and organize HSE documentation
and filing systems in compliance with regulatory requirements and company policies
Coordinate meeting schedules
and distribute minutes for HSE team meetings and safety committees
Process and track HSE-related correspondence
and communications across departments
Prepare and format HSE reports
and training materials for internal and external stakeholders
Support scheduling and logistics of safety training sessions
and awareness campaigns
Enter and maintain data in HSE management systems and generate routine reports on safety metrics and incident trends
Conduct inspections and audits of site as required and participate in site safety network as directed by management
How You'll Work.
Team & Collaboration
Coordinate meeting schedules, prepare agendas, and distribute minutes for HSE team meetings and safety committees; Process and track HSE-related correspondence, reports, and communications across departments; Prepare and format HSE reports, presentations, and training materials for internal and external stakeholders; participate in site safety network as directed by management; Experience coordinating with contractors, vendors, and regulatory agencies
Communication Scope
written and verbal communication skills
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