QIMA
consumer products, food, and life sciences
HRDataAnalyst–Payroll&Operations(9-monthcontract)
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“HR Data Analyst – Payroll & Operations (9-month contract) at QIMA. Skills: Payroll consolidation, HR operations, Data accuracy, Stakeholder communication. Coordinate payroll consolidation activities. Manage stakeholder communications”
What You'll Achieve.
Achieve quality excellence; Ensure completeness and consistency; Ensure payroll files and employee data are handled confidentially and securely; Ensure HR and reporting data is accurate, complete, and up to date
Industry & Context.
Data quality checks; Identify opportunities to improve processes
What They're Looking For.
Must Have
1–3 years of experience in HR coordination, payroll administration, HR operations, or similar roles, attention to detail and ability to work with large datasets, payroll files, and trackers, Basic understanding of payroll processes, HR operations, and employee data management, organizational and follow-up skills
Nice to Have
proficiency in Excel or Google Sheets (formulas, pivots, lookups, data validation, etc. ), Experience handling payroll consolidation or payroll coordination activities is preferred, Familiarity with HRIS or payroll systems (e. g. , SAP, Workday, SuccessFactors, ADP, etc. ) is an advantage, Experience working with reporting tools such as Power BI or Tableau is a plus, stakeholder management and communication skills, Comfortable handling repetitive operational tasks while maintaining high accuracy, Interest in HR analytics, reporting automation, and process improvement, A foundation for growth into HR operations, payroll management, HR analytics, or project coordination roles
What You'll Do.
Coordinate payroll consolidation activities
Manage stakeholder communications
Maintain HR data accuracy
Support HR projects and reporting processes
Collect completed monthly payroll files
Consolidate payroll reports
Track payroll submission status
Support payroll reporting activities
Maintain and update HR project trackers
Document meeting notes
Organize and maintain HR records
Support preparation of presentations
Assist in coordinating HR initiatives
Track project timelines
Support HR reporting activities
Perform data quality checks
Support maintenance of HR systems
Identify opportunities to improve processes
Assist in documenting workflows
How You'll Work.
Team & Collaboration
Coordinate with multiple stakeholders across HR, Finance, Payroll, and external vendors; Follow up with payroll stakeholders across multiple entities; Build effective working relationships with HR, Finance, Payroll, IT teams, and external vendors; Support cross-functional collaboration for HR projects
Communication Scope
Managing stakeholder communications; Communicating payroll timelines; Reminders; Action items; Status updates
Process & Methodology
Track project timelines, Escalate delays or missing information, Coordinate HR initiatives
Full Job Description
At QIMA , we are on a mission to offer our clients smart solutions to make products you can trust. Operating in over 100 countries, we serve the consumer products, food, and life sciences industries and help more than 30,000 brands, retailers, manufacturers, and growers achieve quality excellence. We combine on-the-ground expertise with digital solutions that bring accuracy, transparency and intelligence for quality and compliance data. What sets us apart is our unique culture. Our 6,000 Qimates live and make decisions every day by our QIMA Values. With client passion, integrity, and a commitment to making things simple, we disrupted the Testing, Inspection, and Certification industry. Are you ready to hop on this exciting ride with us and help us achieve our mission? The HR Coordinator – Payroll & HR Operations will support the HR Analytics and HR Operations teams by coordinating payroll consolidation activities, managing stakeholder communications, maintaining HR data accuracy, and supporting HR projects and reporting processes. This role is ideal for someone early in their HR career who is highly organized, detail-oriented, comfortable working with HR data and payroll files, and capable of coordinating with multiple stakeholders across HR, Finance, Payroll, and external vendors. The role also provides exposure to HR systems, reporting, process improvement, and automation initiatives. Key Responsibilities: Payroll Consolidation & HR Operations Support * Follow up with payroll stakeholders across multiple entities to collect completed monthly payroll files within agreed timelines * Consolidate payroll reports and support documentation received from different entities while ensuring completeness and consistency * Track payroll submission status and proactively follow up on pending files, delays, or missing information * Support payroll reporting activities, reconciliations, and payroll-related audits * Ensure payroll files and employee data are handled confidentiall
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