QIMA
Testing, Inspection, and Certification
HRCoordinator–Payroll&Operations(9monthcontract)
“HR Coordinator – Payroll & Operations (9-month contract) at QIMA. Skills: Payroll Consolidation, HR Operations Support, Data Management, Stakeholder Communication. Coordinating payroll consolidation activities. Managing stakeholder communications”
Industry & Context.
Identifying opportunities to improve, standardize, or automate recurring payroll and HR administrative processes; Ensuring timely follow-ups and resolution of issues impacting payroll or HR operations
9-month contract
What They're Looking For.
Must Have
1–3 years of experience in HR coordination, payroll administration, HR operations, or similar roles, attention to detail and ability to work with large datasets, payroll files, and trackers, Basic understanding of payroll processes, HR operations, and employee data management, organizational and follow-up skills
Nice to Have
proficiency in Excel or Google Sheets (formulas, pivots, lookups, data validation, etc. ), Experience handling payroll consolidation or payroll coordination activities is preferred, Familiarity with HRIS or payroll systems (e. g. , SAP, Workday, SuccessFactors, ADP, etc. ) is an advantage, Experience working with reporting tools such as Power BI or Tableau is a plus, stakeholder management and communication skills, Comfortable handling repetitive operational tasks while maintaining high accuracy, Interest in HR analytics, reporting automation, and process improvement, A foundation for growth into HR operations, payroll management, HR analytics, or project coordination roles
What You'll Do.
Coordinating payroll consolidation activities
Managing stakeholder communications
Maintaining HR data accuracy
Supporting HR projects and reporting processes
Following up with payroll stakeholders across multiple entities to collect completed monthly payroll files within agreed timelines
Consolidating payroll reports and support documentation received from different entities while ensuring completeness and consistency
Tracking payroll submission status and proactively following up on pending files
or missing information
Supporting payroll reporting activities
and payroll-related audits
Ensuring payroll files and employee data are handled confidentially and securely
Maintaining and updating HR project trackers
and documenting meeting notes and action items
Tracking deliverables and proactively following up with stakeholders on pending tasks and deadlines
Organizing and maintaining HR records
and operational documentation
Supporting preparation of presentations
and standard documents
Assisting in coordinating HR initiatives such as onboarding programs
Tracking project timelines
and escalating delays or missing information when needed
Supporting HR reporting activities through data collection
Ensuring HR and reporting data is accurate
and up to date across systems and trackers
Performing data quality checks to ensure consistency across HR systems
Supporting maintenance and administration of HR systems and reporting tools under guidance
Identifying opportunities to improve
or automate recurring payroll and HR administrative processes
Assisting in documenting workflows
and process guidelines
Acting as a coordination point for payroll and HR operations-related queries
Communicating payroll timelines
and status updates to stakeholders
Building effective working relationships with HR
Ensuring timely follow-ups and resolution of issues impacting payroll or HR operations
Supporting cross-functional collaboration for HR projects and operational activities
How You'll Work.
Team & Collaboration
Coordinating with multiple stakeholders across HR, Finance, Payroll, and external vendors; Building effective working relationships with HR, Finance, Payroll, IT teams, and external vendors; Supporting cross-functional collaboration for HR projects and operational activities
Communication Scope
managing stakeholder communications; Communicating payroll timelines, reminders, action items, and status updates to stakeholders
Process & Methodology
Maintaining HR project trackers, reports, and documentation, Tracking deliverables and proactively following up with stakeholders on pending tasks and deadlines, Assisting in coordinating HR initiatives, Tracking project timelines, dependencies, and escalating delays or missing information when needed
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