Harvard Business Publishing
management thinking
HRAssociate
Neural analysis suggests this role is
optimal for Entry candidates.
“HR Associate at Harvard Business Publishing. Skills: HR operational and coordination support, employee lifecycle support, onboarding, communications management, contingent worker management. Maintain accurate employee and worker records, ensuring timely updates and compliance with internal processes.. Assist with updates, audits, and validation of HR data”
What You'll Achieve.
deliver a seamless and engaging employee experience; ensure a smooth and welcoming onboarding experience; ensuring content is accurate, timely, and easy to navigate; Support consistency and thoughtfulness in employee touchpoints across the organization; ensuring proper documentation and compliance; ensuring proper coordination with IT, HR, and managers
Industry & Context.
Individuals based in the Boston area will be prioritized due to onsite collaboration needs., This position follows a hybrid schedule, with an expectation to work onsite once per week on Wednesdays.
What They're Looking For.
Must Have
1–3 years of experience in HR, people operations, or a related coordination or administrative role, organizational skills with the ability to manage multiple priorities and calendars, Clear, professional written and verbal communication skills, High level of discretion and comfort handling confidential information, Demonstrates interest and aptitude in utilizing technology to enhance HR and communications processes, Proficiency with Microsoft Office
What You'll Do.
Maintain accurate employee and worker records
ensuring timely updates and compliance with internal processes.
and validation of HR data
Schedule and coordinate internal and external meetings
and HR-related events
Maintain and update distribution lists
Track and manage calendars for internal communications
HR programs and cyclical processes
people leader initiatives
and learning activities
Support on-site events and logistics (e.g.
in-office interviews) at our Boston headquarters
Coordinate and process transactions as needed (e.g.
professional development
tuition reimbursement
Update and manage contact information and distribution lists in coordination with Harvard University (HU) and Harvard Business School (HBS) systems
Serve as a coordination point for new hires and their managers to ensure a smooth and welcoming onboarding experience
Support pre-boarding and onboarding activities
distribution of materials and documentation
system access coordination
and completing paperwork
Partner with HR and communications colleagues to support internal communications (e.g.
Update and maintain the employee intranet
ensuring content is accurate
Assist in drafting and distributing HR communications (e.g.
people leader updates)
Support employee events that contribute to company culture and inclusion (e.g.
Coordinate employee acknowledgments and swag
including new hire welcomes
Manage employee perks (e.g.
complimentary subscriptions
Support consistency and thoughtfulness in employee touchpoints across the organization
Manage hiring transactions for service providers and independent contractors
ensuring proper documentation and compliance
Manage the onboarding process for all full-time and contingent worker hires
ensuring proper coordination with IT
Communicate with agency partners and people managers regarding contingent worker on/offboarding and extensions
escalating issues as needed
Monitor compliance for contingent workforce
including reviewing extension requests
managing consultant agreements
conducting periodic data audits
How You'll Work.
Team & Collaboration
ability to collaborate across teams with professionalism and discretion; Partner with HR and communications colleagues to support internal communications; ensure proper coordination with IT, HR, and managers
Communication Scope
Clear, professional written and verbal communication skills; support internal communications; Assist in drafting and distributing HR communications
Full Job Description
[Harvard Business Publishing](https://www.harvardbusiness.org/about-harvard-business-publishing/) (HBP) – the leading destination for innovative management thinking. We reach lifelong learners to improve the practice of management in a changing world. This mission inspires each of us to unlock the leader in everyone – including you! **The opportunity:** The **HR Associate** delivers hands-on operational and coordination support across core people and HR processes, communications, and programs. The role requires strong organization, comfort juggling multiple workflows and calendars, and the ability to collaborate across teams with professionalism and discretion. The ideal candidate brings prior HR or people operations experience and can independently manage recurring HR coordination responsibilities while contributing to a positive, consistent employee experience. _**What you 'll do**_ You’ll play a central role in supporting the employee lifecycle by coordinating core HR processes, communications, and programs. This position blends organization, collaboration, and attention to detail to help deliver a seamless and engaging employee experience. **Key responsibilities include:** **_Administration & Coordination_ ** * Maintain accurate employee and worker records, ensuring timely updates and compliance with internal processes. Assist with updates, audits, and validation of HR data * Schedule and coordinate internal and external meetings, trainings, and HR-related events * Maintain and update distribution lists * Track and manage calendars for internal communications, HR programs and cyclical processes, people leader initiatives, and learning activities * Support on-site events and logistics (e.g., company events, team meetings, in-office interviews) at our Boston headquarters * Coordinate and process transactions as needed (e.g., vendor invoices, travel arrangement, professional development, tuition reimbursement, etc.) * Update and manage contact information and distr
Applying for this HR Associate role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on Workday
- Workday has a multi-step form — save your progress after every section.
- "Apply With LinkedIn" can fail or lose data; manual entry is more reliable.
- Watch for the "Submit for Review" final step — hitting "Save" alone does not submit.
- Job requisition numbers are useful when following up with HR by email.
ANONYMOUS · UNFILTERED
What do employees actually say about Harvard Business Publishing?
Real rants from real employees. Read before you apply.