Weekday AI
Head–Secretarial
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“Head – Secretarial at Weekday AI. Skills: corporate secretarial, governance, compliance. Lead and manage all corporate secretarial and governance-related activities across the organization. Ensure smooth conduct and coordination of Board Meetings, Committee Meetings, and Shareholders’ Meetings”
What You'll Achieve.
ensuring seamless execution of board and shareholder-related activities; maintaining the highest standards of corporate governance and regulatory compliance; ensuring adherence to statutory requirements; supporting the organization’s leadership in governance-related matters; ensuring all secretarial and compliance matters are executed efficiently, accurately, and within regulatory timelines; Drive improvements in governance processes, compliance systems, and reporting structures; ensure timely implementation of required updates; Support due diligence, audits, corporate restructuring activities, and strategic business initiatives from a governance perspective
Industry & Context.
analytical and problem-solving capabilities with a proactive mindset
What They're Looking For.
Must Have
expertise in corporate secretarial practices, governance frameworks, and statutory compliance, Excellent knowledge of relevant laws, regulations, guidelines, and corporate procedures, Proven experience handling Board, Committee, and Shareholder meeting processes independently, understanding of corporate governance standards and regulatory reporting requirements, Ability to manage complex compliance environments with attention to detail, Excellent drafting, documentation, and communication skills, stakeholder management abilities with experience interacting with senior leadership and board members, High level of professionalism, integrity, and confidentiality, analytical and problem-solving capabilities with a proactive mindset, Ability to manage multiple priorities and compliance timelines efficiently
Nice to Have
Experience working in large organizations or diversified business environments is preferred, leadership and coordination skills with the ability to drive governance excellence across teams
What You'll Do.
Lead and manage all corporate secretarial and governance-related activities across the organization
Ensure smooth conduct and coordination of Board Meetings
and Shareholders’ Meetings
and related statutory documentation with high accuracy
Ensure timely compliance with applicable corporate laws
and governance requirements
Manage shareholder-related services
and statutory registers
Monitor and ensure adherence to secretarial standards
corporate governance practices
and internal compliance frameworks
Liaise with regulatory authorities
and external stakeholders on compliance-related matters
Support senior leadership and board members on governance
and regulatory advisory matters
Ensure accurate maintenance of statutory records
and corporate documentation
Drive improvements in governance processes
and reporting structures
Track changes in applicable laws and regulations and ensure timely implementation of required updates
Support due diligence
corporate restructuring activities
and strategic business initiatives from a governance perspective
Maintain confidentiality
and professionalism in all board and governance matters
How You'll Work.
Team & Collaboration
work closely with senior management, board members, legal teams, and regulatory authorities; stakeholder management abilities with experience interacting with senior leadership and board members; Liaise with regulatory authorities, auditors, legal advisors, and external stakeholders on compliance-related matters; Support senior leadership and board members on governance, compliance, and regulatory advisory matters
Communication Scope
Excellent drafting, documentation, and communication skills
Process & Methodology
Ability to manage multiple priorities and compliance timelines efficiently
Full Job Description
**This role is for one of the Weekday's clients** **Salary range: Rs 4000000 - Rs 5000000 (ie INR 40-50 LPA)** Min Experience: 18 years Location: NCR JobType: full-time We are looking for an experienced and highly detail-oriented Head – Secretarial to lead and manage the organization’s corporate secretarial, governance, and compliance functions. This leadership role is responsible for ensuring seamless execution of board and shareholder-related activities while maintaining the highest standards of corporate governance and regulatory compliance. The ideal candidate will play a critical role in managing secretarial operations, ensuring adherence to statutory requirements, and supporting the organization’s leadership in governance-related matters. This position requires strong expertise in corporate laws, compliance frameworks, board processes, and regulatory procedures, along with the ability to operate effectively in a large and dynamic business environment. As a strategic governance leader, you will work closely with senior management, board members, legal teams, and regulatory authorities to ensure all secretarial and compliance matters are executed efficiently, accurately, and within regulatory timelines. **Requirements** ### Key Responsibilities * Lead and manage all corporate secretarial and governance-related activities across the organization. * Ensure smooth conduct and coordination of Board Meetings, Committee Meetings, and Shareholders’ Meetings. * Prepare agendas, notices, resolutions, minutes, and related statutory documentation with high accuracy. * Ensure timely compliance with applicable corporate laws, regulations, filings, and governance requirements. * Manage shareholder-related services, records, communication, and statutory registers. * Monitor and ensure adherence to secretarial standards, corporate governance practices, and internal compliance frameworks. * Liaise with regulatory authorities, auditors, legal advisors, and external stakeholders o
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