NTU
Head,Administration
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optimal for Senior candidates.
“Head, Administration at NTU. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement. Lead organizational strategies, policies, standards, structures, systems and practices. Oversee business operations, processes, initiatives and resources”
What You'll Achieve.
achieve the overall goals of the School; aligned with the School’s strategic goals and objectives; aligned with the University’s goals; enhance organizational effectiveness; financial effectiveness
Industry & Context.
resourcefulness in problem solving
What They're Looking For.
Must Have
at least 15 years of relevant professional experience, leadership responsibilities in administration or operations, Extensive relevant work experience, leadership experience in operations, administration, or a related field, stakeholder management, collaboration, conflict resolution skills, operational experience, IT savvy, proven managerial experience in strategic and financial budgeting planning, Demonstrated ability to lead cross-functional teams, drive operational improvements, Demonstrated strategic thinking, analytical capabilities, initiative, sound judgement, resourcefulness in problem solving, Highly adaptable, self-motivated, proactive in managing evolving priorities and new challenges, Excellent interpersonal and communication skills
Nice to Have
Experience in a Senior Managerial or Leadership role with a track record of effective performance, Experience in higher education or a related environment, Familiarity with technical operations or IT processes relevant to art, design, or media environments
What You'll Do.
Lead organizational strategies
systems and practices
Oversee business operations
initiatives and resources
Provide integrated efficient and effective administrative services
Support School Management on strategizing new initiatives
Chart strategic directions and roadmaps
Align and coordinate workflow processes
Drive administrative excellence
Oversee strategic communications
Oversee and coordinate technical operations
Accountable for all functional operations and administrative matters
Partner with functional business partners
Oversee and optimize resource use
Develop systems and processes
review and drive improvements
Analyze statistical data
Make recommendations on report and proposal submissions
Oversee planning and execution of student exchange programs
Oversee planning and execution of School’s major events
Oversee overall financial operations
Serve as an advisor to the Chair and Associate Chairs
How You'll Work.
Team & Collaboration
Work closely with the Chair; Work with the central administrative offices and College; close collaboration with IT and pathway coordinators; Partner with respective functional business partners; Excellent interpersonal and communication skills to build a sense of community
Communication Scope
strategic communications; Excellent interpersonal and communication skills
Process & Methodology
planning and execution of student exchange programs, planning and execution of the School’s major events
Full Job Description
As the School Head of Administration, this role leads the development and implementation of organizational strategies, policies, standards, structures, systems and practices to achieve the overall goals of the School. Overseeing business operations, processes, initiatives and resources, the role provides integrated efficient and effective administrative services within the school, that are aligned with the School’s strategic goals and objectives and the University’s policies and processes. This role provides foremost support to the School Management on strategizing and setting up of new initiatives, such as Capital Campaigns, Continuing Education, Community Engagement and External Relations. **Job Responsibilities:** **Strategic Planning and Implementation** * Work closely with the Chair in charting the strategic directions and roadmaps of the School in alignment with the University’s goals. * Work with the central administrative offices and College to align and coordinate workflow processes between functions and departments within NTU. * Drive administrative excellence as a potential strategic advantage for the University. * Oversee strategic communications at the School * Oversee and coordinate technical operations in the school including close collaboration with IT and pathway coordinators for Animation/Games, Visual Communication/Photography, Cinematic Arts and Transversal Design. **Organization and Operations Excellence** * Accountable for all functional operations and administrative matters of the School. This includes (but is not limited to) areas in outreach and communications, specialized technical and technological laboratory support, international relations, research and grant administration, student care, facilities and general administration. Partner with respective functional business partners to address the school’s needs related to human resources, IT, finance and procurement. * Oversee and optimize the use of resources and develop systems and proces
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