Driven Properties
Real Estate
Handover&FacilitiesInspector/Coordinator
“Handover & Facilities Inspector/Coordinator at Driven Properties. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement. Oversee the handover process, ensuring a seamless transition of properties from developers to clients. Conducting property and unit inspections”
What You'll Achieve.
ensuring a seamless transition of properties from developers to clients; maintain high standards and client satisfaction; drive efficiency and client satisfaction; timely closure of defects
Industry & Context.
problem-solving abilities for resolving issues that arise during the handover process.
Valid drivers’ license and a car., Travel to managed units and client meetings within the UAE during this time is required, The role may require regular site visits, unit inspections, coordination with vendors, and movement between properties., The employee is expected to support urgent operational requirements, peak handover periods, and emergency coordination as required by management.
What They're Looking For.
Must Have
Minimum of two years' experience in property management, handover processes, or a related role, property handover, snagging inspection, facilities operations, maintenance coordination or similar site inspection role., Proficiency in Microsoft applications (Excel, Word, Outlook)., Valid drivers’ license and a car.
Nice to Have
Maintenance background and technical know-how are preferred, especially for identifying common MEP, finishing and readiness issues., understanding of real estate regulations and handover procedures., Proven experience in team leadership and project management., Familiarity with facilities management and property management software., Experience working with developers and clients in the real estate sector., Arabic language is a plus
What You'll Do.
Oversee the handover process
ensuring a seamless transition of properties from developers to clients
Conducting property and unit inspections
Preparing inspection and snagging reports
Supporting handover and move-in/move-out coordination
Confirming unit readiness
Maintaining accurate records
Assisting stakeholders throughout the handover process
Manage the handover team
coordinating inspections
and communication between all parties involved
Oversee all aspects of the handover process for residential and commercial properties
ensuring compliance with contractual obligations and company standards.
Lead and manage the handover team
providing training and support to ensure effective performance and professional development.
Liaise with developers
and clients to facilitate clear communication and ensure a smooth transition during the handover process.
Conduct thorough property inspections prior to handover
identifying any issues or discrepancies that need to be addressed.
Ensure all necessary documentation
including handover certificates and checklists
are completed accurately and efficiently.
Provide exceptional customer service to clients during the handover process
addressing any concerns and ensuring satisfaction.
Actively resolve any issues that arise during the handover
coordinating with the facilities team and vendors as needed.
Identify opportunities to enhance the handover process and implement improvements to drive efficiency and client satisfaction.
readiness issues or delays promptly to the relevant team or management.
Coordinate move-in and move-out inspections and confirm unit readiness with contractors
vendors and internal teams.
track pending items and follow up until closure prior to handover where applicable.
Support handover activities
including readiness confirmation and required documentation.
Assist with home orientation for occupants or clients as required.
Support SOL/EOL processes and maintain the necessary documentation.
access issues or repeated defects to Property Management and Management promptly.
verify and log required work permits before commencement of works.
Monitor AMC validity and initiate renewal coordination at least 30 days before expiry.
Obtain quotations and prepare comparative analyses within the agreed timeline when requested.
Monitor vendor performance against scope
quality standards and site requirements.
Escalate vendor underperformance
compliance gaps or repeated quality issues promptly.
How You'll Work.
Team & Collaboration
coordinating inspections, documentation, and communication between all parties involved; Liaise with developers, property managers, and clients to facilitate clear communication and ensure a smooth transition during the handover process.; coordinating with the facilities team and vendors as needed.; Coordinate move-in and move-out inspections and confirm unit readiness with contractors, vendors and internal teams.; Escalate defects, access constraints, readiness issues or delays promptly to the relevant team or management.; Escalate delays, access issues or repeated defects to Property Management and Management promptly.; Escalate vendor underperformance, delayed works, compliance gaps or repeated quality issues promptly.; coordination skills with owners, tenants, vendors, contractors and internal teams.
Communication Scope
Excellent communication and interpersonal skills to engage with clients, developers, and internal teams.; professional communication during handovers and site visits.
Process & Methodology
Proven experience in team leadership and project management.
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