Company
GroupCRE(CorporateRealEstate)SharedServicesAssistant
“Group CRE (Corporate Real Estate) Shared Services Assistant. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement, procurement, financial tracking, reporting, data accuracy, system administration, shared mailbox management, event logistics coordination. Create and manage Purchase Orders (POs) for all CRE teams globally using Oracle iProcurement. Support cost centre mapping, GL code setup, and ensu”
What You'll Achieve.
Drive quality and performance standards; Provide customer-focused, cost-effective, and efficient workspace support service across multiple locations and regions; Maintain accuracy, compliance, and efficiency across procurement, financial tracking, utilities management, event coordination, and reporting; Ensure seamless service delivery and data consistency; Ensure consistency and compliance
Industry & Context.
Resolve invoice discrepancies and supplier payment issues
What They're Looking For.
Must Have
1–2 years of experience in administrative, shared services, or operational support roles (preferably within a corporate or property environment), Excellent written and verbal communication skills, Professional-level PowerPoint skills – ability to create structured and visually appealing reports and presentations, Proficiency in Microsoft Excel, Outlook, and Word, Experience managing shared mailboxes in a fast-paced environment, attention to detail, organization, and time management, Ability to work independently and collaboratively across teams and regions, Experience with Oracle iProcurement, Salesforce, Corrigo, or similar enterprise systems, Familiarity with CAFM or property management software
Nice to Have
Exposure to Power Automate, Power BI, Power Apps, or Microsoft Copilot Studio, Interest in AI, automation, or process improvement within Shared Services, Understanding of data reporting, dashboards, Experience with Asana, SharePoint, or other collaboration tools
What You'll Do.
Create and manage Purchase Orders (POs) for all CRE teams globally using Oracle iProcurement
Support cost centre mapping
and ensure financial data alignment with Procurement and Finance
Resolve invoice discrepancies and supplier payment issues in collaboration with Accounts Payable
Maintain and update supplier deal sheets for onboarding
and contract tracking
Collect and validate global utilities data (electricity
natural gas) and upload into Salesforce for sustainability reporting
Support the CRE Shared Services Analyst in preparing reports and dashboards (Power BI
Maintain data accuracy within CRE systems such as Corrigo
Manage the Corrigo tool: set up new locations
and schedule Planned Preventive Maintenance (PPM)
Handle shared mailboxes for global CRE support
ensuring requests are prioritized and resolved promptly
Coordinate event logistics (room bookings
etc. ) and support local/global activities
Maintain and update Standard Operating Procedures (SOPs) and process documentation
Liaise with teams across CRE Operations
and Risk & Compliance to ensure consistency and compliance
Provide administrative support for supplier meetings
and governance activities
How You'll Work.
Team & Collaboration
Collaborate closely with Procurement, Finance, and CRE teams across regions to ensure seamless service delivery and data consistency; Work collaboratively across teams and regions; Liaise with teams across CRE Operations, Infrastructure, and Risk & Compliance to ensure consistency and compliance
Communication Scope
Excellent written and verbal communication skills; Professional-level PowerPoint skills – ability to create structured and visually appealing reports and presentations; Responsiveness, communication
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