Related Requirements Trainings And Processes
GMEProgramAdministrator
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“GME Program Administrator at Related Requirements Trainings And Processes. Skills: Program administration, Compliance with ACGME guidelines, Trainee onboarding and management. Assuring that programs for the education of Internal Medicine residents/fellows are properly organized, well-coordinated, effective, monitored, and in compliance with requirements. Responding to all inquiries related to the training program”
Industry & Context.
Critical thinking skills, is able to identify issues and offer solutions; Ability to adjust with shifting priorities, demands, and timelines through prioritizing and problem-solving capabilities
What They're Looking For.
Must Have
Bachelor's Degree or equivalent combination of formal education and experience, 2-7 years of relevant experience required
Nice to Have
TAGME certification (or another advanced degree or certification), Prior experience with graduate medical education programs preferred, Previous experience with New Innovations preferred
What You'll Do.
Assuring that programs for the education of Internal Medicine residents/fellows are properly organized
and in compliance with requirements
Responding to all inquiries related to the training program
Interfacing with appropriate individuals
and affiliated institutions and organizations to obtain all necessary paperwork to onboard and maintain trainees
Maintaining and updating training program website
and organizing materials and logistics for program recruitment days as well as orientation for new trainees
Managing and performing all administrative responsibilities related to hiring
and advancement of trainees
Tracking completion of tasks and following up with those who are incomplete or non-compliant
Ensuring compliance with ACGME (and or other governing/credentialing body) guidelines and their programs specialty board guidelines
Assisting in preparations for site visits
and other internal and external review processes
Working with the Residency Management Suite application (New Innovations) to assist with tasks such as scheduling
Monitoring and maintaining accurate conference attendance
and other issues related to training program
Compiling program documentation and appropriate statistical data
Collating and preparing statistical data on trainees for evaluation sessions including Clinical Competency Committee meetings and semi-annual evaluations
Ensuring that all evaluations are up-to-date in residency management software
Compiling data for Annual Program Evaluations (APE) and assisting Program Director with tasks related to the APE and Program Evaluation Committee
and revising schedules to maintain up-to-date trainee rotation schedule for the year
Coordinating affiliation agreements and serving as a liaison between BMC and other training sites
Developing resident’s block and assignment schedules
“on-call” tracks vacation and sick calculates individual resident work hours to ensure compliance with ACGME/RRC guidelines and alerts Program Director of any potential conflicts
Assisting residents/fellows and Program Director with preparation and submission of abstracts
Setting up conferences and meetings
Arranging for and confirming processes stipends for outside assists with travel books conference rooms
sets up audio-visual equipment
and arranges for food service
Preparing and distributing information packages for meetings
Taking and preparing minutes of meetings
Composing high level correspondence
and presentations independently and with professional quality
Editing and proofreading written materials and verifying the validity of data and documents contained in all reports prior to submission
Initiating responses (such as letters of recommendations
employment verification for loan deferments
etc. ) for Program Director’s review or completing and sending out responses on their behalf
Handling telephone calls and emails in a professional
Advancing professional growth and development through participation in educational programs and workshops and maintaining knowledge of industry standards and practices
Additional project support to the Program Director and members of the residency/fellowship leadership team and other department members as needed
How You'll Work.
Team & Collaboration
Experience working both independently and in a team-oriented, collaborative environment is essential; Establishing and maintaining effective working relationships between the GME Office, training program leadership, and trainees; Working with Department and Communications stakeholders to maintain training program website; Partnering with GME Office around hospital-wide orientation; Seeking support and guidance from Program Director, Program Manager, GME office, and other Program Administrators, as needed; Actively participating in Program Administrator monthly meetings, and other trainings/events through the GME office; Working with the Program Directors to ensure compliance with ACGME guidelines; Enlisting GME Office help when appropriate for affiliation agreements; Working effectively with all levels of faculty, administration, and staff
Communication Scope
Excellent written and verbal communication skills; Communicates with trainees about related requirements, trainings, and processes; Communicates schedules to maintain up-to-date trainee rotation schedule; Composes high level correspondence, spreadsheets, and presentations independently and with professional quality; Handles telephone calls and emails in a professional, courteous manner
Full Job Description
**POSITION SUMMARY****:** The GME Program Administrator is responsible for assuring that programs for the education of Internal Medicine residents/fellows are properly organized, well-coordinated, effective, monitored, and in compliance with requirements set by Boston Medical Center (BMC) and by all organizations and agencies (such as the ACGME and the governing RRC). The GME Program Administrator responds to all inquiries related to the training program, and interfaces with appropriate individuals, medical schools, licensing bodies, and affiliated institutions and organizations to obtain all necessary paperwork to onboard and maintain trainees. Operating independently with minimal direction, the Program Administrator serves as a liaison between trainees, the Program Director, the GME office, the hospital, and accrediting bodies. **Position: GME Program Administrator** **Department: Medicine VC Education-Residency** **Schedule: Part Time** **ESSENTIAL RESPONSIBILITIES / DUTIES:** The GME Program Administrator maintains a thorough and up-to-date knowledge of ACGME common and specialty-specific program requirements related to the administrative management of the Internal Medicine training program. They seek support and guidance from Program Director, Program Manager, GME office, and other Program Administrators, as needed. They actively participate in Program Administrator monthly meetings, and other trainings/events through the GME office. **PROGRAM ADMINISTRATION RESPONSIBILITIES** : * Maintains and updates training program website in partnership with Department and Communications stakeholders. * Point person for preparing, coordinating, and organizing materials and logistics for program recruitment days as well as orientation for new trainees. * Partners with GME Office around hospital-wide orientation. * Manages and performs all administrative responsibilities related to hiring, licensing, onboarding, and advancement of trainees and communicates with trainees abou
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