Amazon.com Services LLC
Administrative Support, fulfillment ops
GMAdministrativeAssistant,MSP1
“GM Administrative Assistant, MSP1 at Amazon.com Services LLC. Skills: Administrative support, Event planning, Project management. Manage and complete expense reports. Maintain schedules”
What You'll Achieve.
Manage and complete expense reports; Maintain schedules; Plan events; Coordinate meetings; Coordinate conferences; Own and manage conference room coordination; Manage room calendar; Conduct clerical duties; Perform filing; Perform full office management; Respond to emails; Prepare documents; Prepare presentations using graphics, graphs, and internal information and platforms; Type meeting notes; Create conference agendas; Create minor content curriculum; Schedule cost effective travel arrangements; Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs; Work with outside vendors to coordinate upkeep and maintenance; Run work-related errands; Think and plan ahead; Delegate responsibilities appropriately; Manage time effectively; Compile team goals; Track key deliverables; Help drive completion of key deliverables; Manage complex calendars and scheduling with diplomacy and discretion; Coordinate closely with Workforce Management; Coordinate closely with Recruiting; Coordinate closely with Maintenance; Coordinate closely with Human Resources; Coordinate closely with other teams within the FC; Serve as representative on department team-building activities; Serve as representative on peer recognition
Industry & Context.
Problem solving skills
Lift up to 49 pounds, Stand/walk during shifts lasting up to 12 hours, Frequently push, pull, squat, bend, and reach, Work 40 hours/week, Overtime as required, Flexible schedule/shift/work area, Work weekends, nights, and/or holidays, 18 years of age or older
What They're Looking For.
Must Have
1+ years of working with computers and Microsoft Office products and applications, Can lift up to 49 pounds, stand/walk during shifts lasting up to 12 hours, able to frequently push, pull, squat, bend, and reach, Work 40 hours/week, overtime as required, Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays, Are 18 years of age or older, 2+ years administrative support experience at an executive level, 1+ year experience with event planning or project management
Nice to Have
Ability to create graphs in MS Office products, Associate’s or Bachelor’s Degree, analytical skills, Excellent written and verbal communication skills, Ability to learn organizational structure and the objectives of the team, organizational and communication skills and problem solving skills, Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines, Ability to communicate with a variety of constituent groups such as senior management, peers, and outside
What You'll Do.
Manage and complete expense reports
Coordinate conferences
Own and manage conference room coordination
Conduct clerical duties
Perform full office management
Prepare presentations using graphics
and internal information
Create conference agendas
Create minor content curriculum
Schedule cost effective travel arrangements
Assist with internal communications for associates and leadership
Work with outside vendors to coordinate upkeep and
Run work-related errands
Delegate responsibilities appropriately
Manage time effectively
Track key deliverables
Help drive completion of key deliverables
Manage complex calendars and scheduling with diplomacy and
Coordinate closely with Workforce Management
Coordinate closely with Recruiting
Coordinate closely with Maintenance
Coordinate closely with Human Resources
Coordinate closely with other teams within the FC
Serve as representative on department team-building activities
Serve as representative on peer recognition
How You'll Work.
Team & Collaboration
Coordinate with Workforce Management; Coordinate with Recruiting; Coordinate with Maintenance; Coordinate with Human Resources; Coordinate with other FC teams; Communicate with senior management; Communicate with peers; Communicate with outside Amazon
Communication Scope
Written communication; Verbal communication
Process & Methodology
Project management
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