Fundcraft
fund
FundOperationsAssociate
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“Fund Operations Associate at Fundcraft. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement. Maintain and update shareholder registers on the platform. Extract and prepare shareholder registers as required”
Industry & Context.
Approach challenges with a solution-focused mindset, identifying ways to improve processes and enhance operational efficiency
What They're Looking For.
Must Have
Fluency in English
Nice to Have
Spanish or Catalan are a plus, Basic understanding of financial instruments and fund structures, Up to 2 years of experience in a financial services, fund administration, or back-office operations role is an advantage, Any internship or exposure to fund operations, AML/KYC, or data processing will be considered a plus, Interest in working with digital tools and ability to work with data and documentation accurately
What You'll Do.
Maintain and update shareholder registers on the platform
Extract and prepare shareholder registers as required
Initiate and configure the closing process on the platform
ensuring all fundraising methodologies and details (e. g.
LP type) are correctly set up
Verify investor KYC completion and the availability of signed subscription agreements
Collect signed minutes and resolutions
and notify the client
Monitor API notifications and ensure proper registration on the platform (when applicable)
Open transfer processes or coordinate with the client as per SLA
Collect signed legal agreements and input transfer details into the platform
Initiate the capital call or coordinate with the client via API
Verify compliance for any blocked investors and address issues as needed
Confirm reconciliation with Accounting before generating calculations
or side letter conditions as per the LPA
Send calculations for client review
distribute notices to investors
and ensure proper uploads to relevant portals
Track and record all investor transactions (subscriptions
Store all investor agreements (side letters
LP agreements) and updates
notifying KYC/AML of changes
Manage direct subscriptions
and share transfers on the platform
Reconcile payments and verify distribution payments to LPs in coordination with the Accounting system
How You'll Work.
Team & Collaboration
Work effectively within the team, supporting colleagues and contributing to a cooperative environment focused on achieving collective goals; Communicate clearly and professionally with team members and stakeholders, ensuring transparency and understanding in all interactions; coordinate with the client as per SLA; coordinate with the client via API, depending on SLA; in coordination with the Accounting system
Communication Scope
Communicate clearly and professionally with team members and stakeholders, ensuring transparency and understanding in all interactions
Full Job Description
### **About the role:** At fundcraft, we’re revolutionising the fund industry through a fully digital, integrated, and scalable product: digital fund operations. Our Transfer Agency team plays a key role in this mission by ensuring accurate and efficient investor onboarding, transaction processing, and investor recordkeeping for alternative investment funds. As part of the Product Delivery department, the Transfer Agency function sits at the core of client delivery and regulatory compliance. You'll work closely with internal and external stakeholders to support fund managers and their investors throughout the investor lifecycle, while leveraging technology to streamline and elevate the TA experience in the fundcraft way of working. We’re looking for detail-oriented professionals who thrive in fast-paced environments and are motivated to challenge the status quo of traditional fund administration. This position is based in Spain and reports directly to the Manager in Transfer Agency & Register. ### **Key Responsibilities:** * Maintain and update shareholder registers on the platform. * Extract and prepare shareholder registers as required. * Initiate and configure the closing process on the platform, ensuring all fundraising methodologies and details (e.g., board date, commitments, share classes, geography, LP type) are correctly set up. * Verify investor KYC completion and the availability of signed subscription agreements. * Collect signed minutes and resolutions, finalise the process, and notify the client. * Monitor API notifications and ensure proper registration on the platform (when applicable). * Open transfer processes or coordinate with the client as per SLA. * Collect signed legal agreements and input transfer details into the platform. * Initiate the capital call or coordinate with the client via API, depending on SLA. * Verify compliance for any blocked investors and address issues as needed. * Confirm reconciliation with Accounting before generating cal
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