Jll
FrontOfficeExecutive
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Front Office Executive at Jll. Skills: Reception, Customer service, Administrative support. Greet and welcome visitors, clients, and employees. Answer, screen, and direct incoming phone calls”
What They're Looking For.
Must Have
1-2 years of experience in reception, customer service, or administrative roles, Excellent verbal and written communication skills, Proficiency in Microsoft Office Suite, Organizational and multitasking abilities, Professional appearance and demeanor, Ability to handle sensitive information with discretion
Nice to Have
Experience with multi-line phone systems, Knowledge of office equipment, Basic understanding of office management software, Second language capabilities, Customer service training or certification
What You'll Do.
Greet and welcome visitors
and direct incoming phone calls
Manage visitor registration and issue visitor badges
Maintain visitor logs and ensure security protocols
Provide information about company services
Handle incoming and outgoing mail
Schedule appointments and manage meeting room bookings
Maintain reception area cleanliness and professional appearance
Update and maintain contact directories and organizational charts
Assist with basic administrative tasks
Take accurate messages and ensure timely delivery
Handle general inquiries and redirect complex queries
Maintain professional email correspondence
Coordinate with various departments for visitor arrangements
Monitor office supplies inventory and coordinate replenishment
Assist with event coordination and meeting preparations
Support HR with basic onboarding activities
Maintain confidentiality of sensitive information
How You'll Work.
Team & Collaboration
Coordinate with various departments; Support HR
Communication Scope
Verbal communication; Written communication; Email correspondence
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally. **Position Title:** Front Office Executive **Department:** Administration/Front Office Operations **Reports To:** Front Office Manager/Office Manager **Position Summary:** The Front Office Executive serves as the first point of contact for visitors, clients, and employees, providing exceptional customer service while managing reception duties and administrative support functions. This role requires strong communication skills, professional demeanor, and the ability to multitask in a fast-paced environment. **Key Responsibilities: Reception and Customer Service:** Greet and welcome visitors, clients, and employees in a professional and friendly manner Answer, screen, and direct incoming phone calls to appropriate personnel Manage visitor registration a
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