Voodoo
tech
FreelancerWorkplaceExperienceSpecialist
“Freelancer Workplace Experience Specialist at Voodoo. Skills: Workplace Experience, Office Management, Facilities Management, Vendor Management. Own the office fit-out end to end. Build and run the local vendor ecosystem”
What You'll Achieve.
transforming a new space into a thriving, culture-first environment; running it as the team scales; ensuring the workspace reflects Voodoo's identity; creating experiences compelling enough to make the office the place people actually want to be; reinforce Voodoo's culture and bring the Istanbul team together
Industry & Context.
thrive in ambiguity; take full ownership; deliver results without needing a playbook; anticipating needs and adapting processes accordingly
Comfortable being on-site a minimum of 3 days per week in the Istanbul office
What They're Looking For.
Must Have
3–6 years of experience in Workplace, Office Management, Facilities, or a related role, Fluent in both English and Turkish (written and spoken), budget management and reporting skills, comfortable owning a P&L line and communicating spend to stakeholders in a structured, data-driven way, Entrepreneurial, autonomous, and proactive, Comfortable being on-site a minimum of 3 days per week in the Istanbul office
Nice to Have
ideally in a startup, scale-up, or high-growth tech environment, Experience setting up a brand-new office from scratch is a plus, Prior experience in a high-growth tech or gaming company is a plus
What You'll Do.
Own the office fit-out end to end
Build and run the local vendor ecosystem
Set up a world-class snacking and food experience
Design a workspace that brings people together
Run regular employee satisfaction surveys
Ensure rigorous and timely budget tracking
Manage all vendor relationships and supply chains
Lead small office events and team-building activities
Scale workplace operations as headcount grows
How You'll Work.
Team & Collaboration
Report to the Paris Workplace Manager; dotted-line to the Local GM; keep all stakeholders up to date on setup milestones, budget spend, and vendor status; Review plans with the Manager; implement them, and track their impact; keeping disruption to employees as low as possible; communicating spend to stakeholders in a structured, data-driven way; reinforce Voodoo's culture and bring the Istanbul team together
Communication Scope
communicate clearly whether briefing Paris or negotiating with local suppliers
Process & Methodology
Own the office fit-out end to end, from layout design and space planning to decoration, Build and run the local vendor ecosystem from scratch, source, qualify, and contract fit-out companies, cleaning services, and maintenance providers, Set up a world-class snacking and food experience, Design a workspace that brings people together, with desk zones, meeting rooms, and social spaces crafted to fuel collaboration, productivity, and a genuine sense of team connection, creating experiences compelling enough to make the office the place people actually want to be, Report to the Paris Workplace Manager, with a dotted-line to the Local GM, and keep all stakeholders up to date on setup milestones, budget spend, and vendor status using Google Suite, Run regular employee satisfaction surveys, summarise the results, and build time-bound action plans from the feedback, Review plans with the Manager, implement them, and track their impact, keeping disruption to employees as low as possible, Ensure rigorous and timely budget tracking and deliver structured monthly reports, flagging risks proactively, Manage all vendor relationships and supply chains, renegotiating or replacing suppliers when needed, Lead small office events and team-building activities that reinforce Voodoo's culture and bring the Istanbul team together depending on goal set up with management, Scale workplace operations as headcount grows from 15 to 30+ people, anticipating needs and adapting processes accordingly
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