Mind Friend
Healthcare
Founder’sAssociate/ExecutiveAssistant(AI&AutomationNative)
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Founder’s Associate / Executive Assistant (AI & Automation Native) at Mind Friend. Skills: AI agents, Automation, Bookkeeping, Operations support. Design AI agents. Build AI agents”
What You'll Achieve.
Founder becomes more focused; Founder becomes more organized; Founder becomes more effective; Reduce manual work; Improve systems; Keep tasks moving; Operate with clarity; Operate with speed
Industry & Context.
Problem solving
What They're Looking For.
Must Have
Highly organized, Reliable, Detail-oriented, Comfortable building AI agents, Assist with bookkeeping, Good at online research, Discreet, Trustworthy, Professional with confidential information, Clear communicator, Write well, Summarize complex topics, Proactive, Work independently
Nice to Have
Experience supporting founders, Experience supporting executives, Experience supporting small teams, Experience with AI tools, Experience with automation, Experience with modern software, Experience in bookkeeping, Experience in financial admin, Experience in legal research, Experience in compliance research, Experience in prompt engineering, Experience in workflow design, Experience with Xero, Experience with QuickBooks, Experience with Fortnox, Experience with Stripe, Experience with PayPal, Experience with Excel, Experience with Google Sheets, Experience with Notion, Experience with Airtable, Experience with Zapier, Experience with Make, Experience with Google Workspace, Experience with Slack, Experience with Trello, Experience with Asana
What You'll Do.
Automate internal tasks
Automate customer tasks
Connect tools and data
Keep bookkeeping clean
Use AI for reconciliation
Prepare financial summaries
Liaise with accountants
Use AI for legal research
Use AI for regulatory research
Use AI for compliance research
Summarize research findings
Organize compliance documentation
Manage founder's calendar
Manage founder's inbox
Manage founder's scheduling
Manage founder's travel
Manage founder's follow-ups
Protect founder's time
Protect founder's focus
Run day-to-day operations
How You'll Work.
Team & Collaboration
Liaise with accountants; Liaise with lawyers; Coordinate with partners
Communication Scope
Write well; Summarize complex topics; Draft emails; Draft summaries; Draft reports
Process & Methodology
Project management, Operations, Business administration
Full Job Description
Linkedin: [www.linkedin.com/company/mindfriend/](https://www.linkedin.com/company/mindfriend/) Website: [mindfriend.com/](https://mindfriend.com/) Fully Remote | Full-Time | Mental Health Tech Platform Perks & Compensation: Negotiable **About the Role** This role combines elements of a Founder’s Associate, Executive Assistant, Chief of Staff, AI Automation Specialist, and Operations Assistant. MindFriend is an online market platform for therapist, looking for a highly capable, practical, and AI-native assistant to work directly with the founder. This is a hands-on, trusted role for someone who can move between executive support, operations, AI automation, bookkeeping coordination, research, and day-to-day problem solving. We are looking for a rounded, seasoned person who can help the founder save time, stay organized, automate workflows, and keep the business moving forward. **Requirements** What you'll do **AI agents & automation** Design, build, and maintain AI agents and automated workflows for internal and customer-facing tasks Connect tools and data sources (APIs, no-code/low-code platforms, scripts) into reliable automations Continuously find manual, repetitive work and replace it with smart systems Prototype quickly, iterate, and document what you build **Finance & bookkeeping** Keep day-to-day bookkeeping clean Using AI tools: invoices, expenses, receipts, and reconciliation Track spend, prepare simple financial summaries, and liaise with accountants when needed Legal & compliance (AI-assisted) Use AI tools to research legal, regulatory, and compliance questions and summarize findings clearly Help organize contracts, policies, and compliance documentation Flag risks early and know when to escalate to a professional (you won't replace counsel — you'll make their work faster) **Founder & operations support** Manage the founder's calendar, inbox, scheduling, travel, and follow-ups Prepare agendas, take notes, track action items, and make sure nothing slips Act
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