Foley Hoag LLP
Intellectual Property law
ForeignFilingAssistant
Neural analysis suggests this role is
optimal for Entry candidates.
“Foreign Filing Assistant at Foley Hoag LLP. Skills: preparing draft client reporting letters, forwarding foreign patent office correspondence. Review and apply client specific reporting instructions to prepare draft client reporting letters to be reviewed by the foreign filing specialist. Draft client reporting letters that include a case specific reference identify the item being reported and any associated response deadlines”
Industry & Context.
Available to work overtime as needed
What They're Looking For.
Must Have
2+ years of office experience, established knowledge of Microsoft Word and Excel, Professional manner, Must work well independently and as a contributing member of a hardworking team, Ability to work effectively under time-sensitive conditions, organization and prioritization skills, ability to multi-task, Sound judgment, Conscientious with a work ethic, Available to work overtime as needed
Nice to Have
experience drafting client correspondence
What You'll Do.
Review and apply client specific reporting instructions to prepare draft client reporting letters to be reviewed by the foreign filing specialist
Draft client reporting letters that include a case specific reference identify the item being reported and any associated response deadlines
Ensure that draft client reporting letters include client specific reference numbers where applicable
Prioritize client reporting letters that have response deadlines while ensuring non-deadline client reporting are also completed in a timely manner
Carefully proofread client reporting letters before submitting for final signature
Actively manage assigned client reporting workflows
follow-up and follow through until client reporting letter is sent out to the Client
Compile knowledge development resources for your own reference
Compile client reporting into batches
to expedite reporting of filing particulars to the client
Assist with virtual file upkeep and maintenance
Provide other administrative assistance as needed to the foreign filing specialist
How You'll Work.
Team & Collaboration
contributing member of a hardworking team; Provide other administrative assistance as needed to the foreign filing specialist
Communication Scope
outstanding written communication skills; draft client reporting letters; proofread client reporting letters
Process & Methodology
Actively manage assigned client reporting workflows, follow-up and follow through until client reporting letter is sent out to the Client, organization and prioritization skills, ability to multi-task
Full Job Description
Foley Hoag seeks a detail-oriented and organized Foreign Filing Assistant to join the Intellectual Property Administration team. This is an excellent opportunity for a motivated early career professional interested in entering the fascinating field of Intellectual Property law. The Foreign Filing Assistant’s primary function is to provide administrative support to the Foreign Filing Specialists by preparing draft client reporting letters forwarding foreign patent office correspondence to our Client. The ideal candidate for this position will have outstanding written communication skills and bring prior experience in a fast-paced office environment. This role is hybrid eligible, with on-site presence in our Boston office required at least two days per week. Specific on-site days will be determined by your supervisor. Core working hours are Monday—Friday 9:00am—5:00pm ET. Responsibilities The responsibilities of the Foreign Filing Assistant include, but are not limited to, the following: Review and apply client specific reporting instructions to prepare draft client reporting letters to be reviewed by the foreign filing specialist. Draft client reporting letters that include a case specific reference line; identify the item being reported and any associated response deadlines. Ensure that draft client reporting letters include client specific reference numbers where applicable. Prioritize client reporting letters that have response deadlines while ensuring non-deadline client reporting are also completed in a timely manner. Carefully proofread client reporting letters before submitting for final signature. Actively manage assigned client reporting workflows, follow-up and follow through until client reporting letter is sent out to the Client. Compile knowledge development resources for your own reference. Compile client reporting into batches, when possible, to expedite reporting of filing particulars to the client. Assist with virtual file upkeep and maintenance. Pro
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