Harvard University

Financial Services

FinancialAssociateII

$75–105k ~AI est. Boston, Massachusetts, United States FULL TIME
Market Sentiment
HIGH DEMAND

Neural analysis suggests this role is
optimal for not-applicable candidates.

The Brief

“Financial Associate II at Harvard University. Skills: Research administration, Financial management, Accounts payable, Accounts receivable. Process financial transactions for accounts payable. Process purchasing card transactions”

Industry & Context.

Financial Services

What They're Looking For.

Must Have

5 or more years of experience in accounting, finance, research administration or related field, Bachelor’s degree in Finance, Accounting, or a related field

Nice to Have

Experience with Harvard financial and grant management systems, Familiarity with Uniform Guidance and federal sponsored research regulations, Prior experience in a higher education or academic research administration environment

What You'll Do.

Process financial transactions for accounts payable

Process purchasing card transactions

Process reimbursements

Process journal entries

Review travel charges

Review Corporate Card charges

Ensure service center expenses are allocated

Manage open commitments reports

Process and issue invoices for chargebacks

Process and issue invoices for service center fees

Participate in monthly reconciliation processes

Problem-solve reimbursements for non-employees

Resolve vendor management issues

Provide travel support

Provide conference support

Update and maintain prepayment schedules

Prepare and post quarterly prepayment journals

Initiate personnel costing change request documents

Provide pre-award administration support

Provide post-award administration support

Support fellowship applications

Manage sponsored research grants

Interpret University policies

Interpret HiTS guidelines

Ensure appropriate business purpose descriptions

Ensure correct Chart of Accounts use

Ensure proper approval authorization

Ensure compliance with Uniform Guidance

Ensure compliance with financial accounting requirements

Ensure documentation supports all transactions

How You'll Work.

Team & Collaboration

Part of a team

Communication Scope

Convey complex financial information

Full Job Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join Harvard Medical School? Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership. You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine. About the Harvard Program in Therapeutic Science: The Harvard Program in Therapeutic Science (HiTS) is a vibrant, interdisciplinary research community spanning Harvard Medical School, affiliated hospitals, and partner institutions. The HiTS Finance and Administration team provides expert research administration and financial management services to faculty and researchers conducting high-impact science, supported through a complex portfolio of federal awards, private foundation grants, industry partnerships, and an active and growing service center operation. The Financial Associate II reports directly to the Assistant Director of Finance (ADF) and is a core member of the HiTS Finance and Administration team. The team’s mission is to provide the HiTS research community with exceptional pre- and post-award research administration services while ensuring full compliance with all applicable federal, sponsor, and University guidelines. This position carries primary responsibility for accounts payable and receivable, travel and corporate card administration, financial reporting and monitoring, and financial data management across HiTS systems. The associat

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