Harvard University
Higher Education
FinancialAnalystIIFloating
“Financial Analyst II - Floating at Harvard University. Skills: Financial analysis, Sponsored accounting, Grant management, Compliance, Reporting, Invoicing, Reconciliation, Closeout. Oversight of financial deliverables and related compliance for assigned sponsored awards. Monitoring, reporting, invoicing, accounts receivables collections, reconciliation, and closeout of sponsored awards”
What You'll Achieve.
Achieve timely and accurate invoicing, financial reporting, reconciliation, and closeout of all sponsored awards in the portfolio; Proactively identify potential issues; Submit journal entries that will affect Harvard’s general ledger; Enter final data in Harvard’s auditable system of record for grants management (GMAS); Submit required reports and invoices to sponsors
Industry & Context.
Works collaboratively to research and resolve issues, escalating as needed and offering solutions; Analyzes financial data to identify potential risks and issues; Proposes resolutions for complex issues and for financial management best practices; Problem-solving orientation
Willingness to provide personally identifiable information (PII) necessary for identity authentication related to obtaining access to external sponsor systems
What They're Looking For.
Must Have
Bachelor's degree, 3-5 years of direct accounting, financial management, data analysis, and/or grant management experience, Proven ability to utilize multiple financial and reporting systems, as well as other applications (i. e. Excel, Word, PowerPoint, and Adobe), Demonstrated agility working with systems and reporting
Nice to Have
Working knowledge of accounting and direct experience in financial management (incurring expenses, invoicing and reporting, accounts payable, and/or accounts receivable), Problem-solving orientation and ability to be thorough and detail-oriented but also summarize and convey the bigger picture, Experience in a research environment including fund accounting, sponsored accounting, and compliance, attention to detail with excellent organizational and time management skills to prioritize work, Customer service orientation with a collegial and collaborative approach to working with others across the University, Ability to handle complex and confidential information with discretion and judgment, Independent and professional judgment and prioritization, Ability to focus on the highest-risk items and allocate time, accordingly, juggling multiple job duties and clients, Effectively communicates with clients, teammates, and managers to work toward common goals and deadlines
What You'll Do.
Oversight of financial deliverables and related compliance for assigned sponsored awards
accounts receivables collections
and closeout of sponsored awards
Managing and submitting deliverables and reconciling sponsored accounts
Assisting with business process documentation
organizing documentation
ad hoc reporting and data analysis
billing or cash management support
and other special projects
Performance of complex analyses and review of award expenditures in conjunction with sponsor terms and regulations
Interpreting and implementing sponsor and University policies and procedures
Serving as a principal source of information on complex University
and sponsor fiscal policies and procedures related to cash management
Achieving timely and accurate invoicing
and closeout of all sponsored awards in the portfolio
Monitoring active awards to proactively identify potential issues
Analyzing financial data and submitting journal entries that will affect Harvard’s general ledger
Independently entering final data in Harvard’s auditable system of record for grants management (GMAS)
including the sub-ledger responsible for receivables
Analyzing financial data to identify potential risks and issues
Presenting data and issues (quantitatively and qualitatively) in a way that is meaningful to departments
Proposing resolutions for complex issues and for financial management best practices
Documenting all work so that it is clear to other staff or auditors
Providing requested documentation for annual single audit and ad-hoc internal or external audits
Interacting with Harvard’s sponsors as needed to clarify terms and submit required reports and invoices
Providing backfill support for peers or additional support during busy periods
Assisting with developing and delivering metrics/reports
business process documentation
and special projects as needed
How You'll Work.
Team & Collaboration
Works in collaboration with clients (departments, centers, schools) and RF teammates to manage and submit deliverables and reconcile sponsored accounts; Liaises effectively with other groups, such as school financial offices, academic department leadership, pre-award offices, and central financial and technology units; Works collaboratively to research and resolve issues, escalating as needed and offering solutions; Effectively communicates with clients, teammates, and managers to work toward common goals and deadlines
Communication Scope
Effectively advises departmental staff on options or alternatives and recommends courses of action; Presents data and issues (quantitatively and qualitatively) in a way that is meaningful to departments, colleagues, managers, and auditors; Effectively communicates with clients, teammates, and managers to work toward common goals and deadlines
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