Powerdot
FinanceOperations&OfficeSpecialist
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Finance Operations & Office Specialist at Powerdot. Manage day-to-day office operations. Ensure positive workplace environment”
What You'll Achieve.
Resolve within agreed timelines; Ensure timely resolution
Industry & Context.
Identify process gaps; Suggest improvements
What They're Looking For.
Must Have
2–5 years experience in Finance Operations, 2–5 years experience in Office Management, 2–5 years experience in Accounts Payable, 2–5 years experience in Shared Services, 2–5 years experience in Administrative Operations, Experience with employee expenses, Experience with supplier data, Experience with office operations, Experience with administrative support, Experience with internal service request processes, Portuguese language required
Nice to Have
Previous experience using Jira, Experience using another ticketing tool, Experience using Confluence, Experience using SharePoint, Experience using Notion, Experience using documentation tool, Experience with ERP systems, Experience with expense management platforms
What You'll Do.
Manage day-to-day office operations
Ensure positive workplace environment
Coordinate office maintenance
Manage relationships with office suppliers
Oversee office procurement
Monitor central office budget
Support office improvement initiatives
Provide administrative support
Organize internal documents
Coordinate meeting logistics
Follow up on administrative tasks
Review employee expense reports
Ensure expense documentation is complete
Support registration of employee expenses
Monitor corporate credit card usage
Follow up on missing documentation
Support employees with expense questions
Contribute to expense management improvement
Create supplier master data
Update supplier master data
Maintain supplier master data
Validate supplier information
Support supplier data cleansing
Coordinate with internal teams
Create Confluence pages for Finance processes
Update Confluence pages for Finance processes
Ensure process documentation is clear
Organize content using consistent structure
Review existing pages periodically
Coordinate Finance team’s Jira ticket process
Monitor incoming Finance requests
Track status of open tickets
Ensure timely resolution of tickets
Act as point of contact for Finance tickets
Support improvement of Jira workflows
Monitor SLAs for Finance tickets
Prepare reports on Jira ticket performance
Identify bottlenecks in ticket process
Support Finance management with visibility
How You'll Work.
Team & Collaboration
Multiple stakeholders; Internal stakeholders; Finance team; Cross-functional teams
Communication Scope
Service-oriented communication
Process & Methodology
Jira, Workflow management
Full Job Description
Charging your car should feel as natural as charging your phone. That’s the future we’re building: a network of EV chargers where life happens. We don’t just install chargers. We accelerate sustainable mobility. We obsess over partnerships. We grow relentlessly:our network, our partners, ourselves. If you’re here, you’re probably not looking for “just a job.” Neither are we. 😎 We’re driven by impact, and always looking for people who thrive on turning bold ideas into reality. If that sounds like you, you’ll feel at home here. We’re looking for people who see challenges as puzzles, not problems, thrive in fast-growing, high-energy environments, want to shape the future of mobility, not just watch it unfold. At Powerdot, you’ll get freedom, ownership, and responsibility. The space to experiment. The chance to scale your ideas. And a team that’s always pushing the edge of what’s possible. Don’t stop reading, the best part’s coming up 👇🏼 Type: Individual Contributor Languages: Portuguese (required) Location: Lisbon Bonus: Yes Equity: Yes Benefits: Health insurance, gym membership, flexible hours, annual offsite, english training, free office snack, special discounts to charge your car Contract Type: Permanent Your Manager: Ana Carvalho How You’ll Shape Our Story We are looking for a highly organized and proactive Finance Operations & Office Specialist to join our Finance team. This role combines office management responsibilities with finance operations support, including employee expenses, corporate credit card controls, supplier master data maintenance, administrative support, Confluence process documentation, and the coordination of Finance tickets through Jira. The ideal candidate should be detail-oriented, process-driven, comfortable working with multiple stakeholders, and able to ensure that operational finance requests are properly tracked, followed up, documented, and resolved within agreed timelines. Office Management & Workplace Operations Manage day-to-day
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