FacilityExecutive-SoftServices-2

Smooth running of operations, Developing and implementing building procedures, Performance measures, Simplification and accuracy of work methods, Reliability of systems, Facilitate / handhold the Customers during all Client visits, Coordination for booking of conference/Meeting Rooms, Food & beverage service, Adequate supply of materials and service, Enter into supply and service contracts, Routinely inspect all contracted services, Ensure performance measures are being maintained, Achieve Client satisfaction, Plan, organize and arrange internal events, Develop contact and coordinate with Security team, Coordinate with GIT/IT, Coordinate with Admin team, Coordinate with Business team, Timely inputs to Facility Manager lead, Specific arrangements for visit, Venue availability, Necessary clearance from facility Admin, Compliance of regulations / requirements of JLL management, Assistance in general administrative activities, Contribute to the Monthly Management Report to Client, Participate in Emergency Evacuation procedures, Crisis management, Business continuity, Manage all Health and Safety issues, Actively participate in Health and Safety reviews, Assist with the re-sourcing of other aspects of JLL’s operation, Carrying out Vendor Background Checks, Maintaining external employee data, Preparing floor register for Health and Safety Issues, Prepare SLA’s for Vendors, Compile and update site account details, Coordinate and organize events requested by business units, Compilation of snag list for Defect Liability Period, Coordinating with vendors for rectification, Assist in the preparation of Monthly Management Report, Assist in the preparation of Quarterly Business Review reports, Assist in Cross audit, Handle Cafeteria and Pantry Operations, Conduct internal audit for food and beverage vendor, Adequate availability and supply of consumables, Ensure serviceability of all machines, Compile and follow-up Landlord issues, Follow-up with the vendor for timely submission of invoices, Regular training of all the soft services staff assigned, Ensure record maintenance for all activities monitored/conducted, Ensure attrition of assigned staff is less than 5%, Meet or exceed best practice in provision of services through contracts, Establishment and adherence to policies & procedures, Compliance deadlines for each of the tasks, Achieve excellence in preventive maintenance programs, Highest standards, Ensure energy conservation practices, Achieve key performance indicators, Service level agreement targets, Provide comprehensive facility and contract management, Continuous improvement, Compliance with the Service Level Agreement, Perform as per KPI stipulated by Facilities Manager, Ensure delivery of Specific Responsibilities, Adherence to training schedules/52-week calendars, Management of a wide range of on-ground issues, Provide timely inputs to ensure smooth day-to-day operations, Familiar with the service structure, Responses to requests for assistance on Facilities Management issues, Arrangements pertaining to all operating expenditures, Well-groomed and presentable, Good communication Skills, Good interpersonal skills