Jll
FacilityExecutive-soft
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Facility Executive- soft at Jll. Skills: Accounting, Inventory Management, Reporting, Procurement. Deliver accounting services. Liaise with customer representative”
What You'll Achieve.
Deliver high quality, prompt Accounting Services; No Backlog of invoices; No Non-Conformance Reports (NCRs); Ensure all accounting practices are met
What They're Looking For.
Must Have
Accounting Services delivery, Invoice handling and verification, Invoice approval process, Vendor payment follow-up, Customer audit assistance, Consumable stock MIS, PO/Vendor List/Rate lists/Agreements/AMC records, SEZ procedures in Asset Management, Petty Cash handling, Pre-approved accounting procedure, Monthly expenses report, No Backlog of invoices, Vendor Payments Record Management, SEZ mandatory records filing, Statutory records of Vendors, Filing system maintenance, Vendor Payment and Statutory records, Daily, weekly, monthly reports and MIS generation, Reports generation as per client timelines, SEZ processes and systems adaptation, Implementing Various processes and systems, Training subordinates on processes and systems, Compliance with processes and systems, Systems Manual maintenance, Staff Training Records, No Non-Conformance Reports (NCRs), Maintaining all Ledgers for budget, Approved budget maintenance, Purchase request preparation, Procurement from approved supplier, On-time delivery with accurate quantity, Successful implementation of accounting practices, Vendor Payments management, Monthly KPI measurement, Annual budget preparation assistance, Procurement assistance, MIS and reports generation, Ensure all accounting practices are met, Conference/Meeting room/Pantry/Board Room Management, Issue Base Management
What You'll Do.
Deliver accounting services
Liaise with customer representative
Handle incoming invoices
Verify invoices for approval
Submit invoices to client
Prepare reports to customer
Report ad hoc expenses
Follow up for payments
Assist facility manager during audit
Assist Duty Manager in MIS
Maintain PO/Vendor List/Rate lists/Agreements/AMC records
Maintain pre-approved accounting procedure
Generate monthly expenses report
Manage vendor payments
File SEZ mandatory records
Maintain statutory records of Vendors
Maintain filing system
Manage Vendor Payment and Statutory records
Generate reports and MIS
Submit reports as per timelines
Adapt SEZ processes and systems
Implement processes and systems
Train subordinates on processes and systems
Ensure compliance with processes and systems
Maintain Systems Manual
Maintain Staff Training Records
Manage Account Ledgers
Assist in preparing annual budget
Prepare purchase requests
Assist in procurements
Ensure timely delivery of purchases
Implement accounting practices
Manage vendor payments
Measure KPI achievement
Assist in budget preparation
Assist in procurements
Generate MIS and reports
Ensure accounting practices are met
Manage Conference/Meeting room/Pantry/Board Room
How You'll Work.
Team & Collaboration
Liaise with customer representative; Assist facility manager; Assist Duty Manager; Train subordinates
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. KEY TASK AND RESPONSIBILITIES: 1\. To deliver high quality, prompt Accounting Services in support of CLIENT SITE, customers’ business needs in a safe working environment. 2\. To liaise with the customer’s representative regarding all matters outside of agreed delegated levels of authority. Specifically: Scope of Work Requirement Indicators Accounting § To receive and handle incoming invoices. § To verify and submit invoices to client for approval. § To settle the invoice and prepare reports to the customer § To report any ad hoc/non predictable expenses. § To follow up with the customer for payments to vendors. § To assist the facility manager during customer audit. § To assist Duty Manager in Maintaining MIS of consumable stock. § To Maintain PO/Vendor List/Rate lists/Agreements/AMC records. § To own SEZ procedures in Asset Management and relevant records. § Handling Petty Cash and relevant records. § Pre-approved accounting procedure § Monthly expenses report § No Backlog of invoices § Vendor Payments Record Management § Ensure all relevant documents including SEZ mandatory records are filed and managed. § Maintaining statutory records of Vendors.( ESIC/PF/VAT etc) § filing system § Vendor Payment and Statutory records. Reports § To generate daily, weekly, monthly reports and MIS as requested by the client. § Reports generation and Submission as per clients’ timelines. Scope of Work Requirement Indicators In
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