Jll
FacilityExecutive-soft
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Facility Executive- soft at Jll. Skills: Accounting, Reporting, Vendor Management. Deliver high quality accounting services. Liaise with customer representative”
What You'll Achieve.
High quality, prompt Accounting Services; Safe working environment; No Backlog of invoices; Vendor Payments Record Management; Approved budget; Monthly expenses report; No Non-Conformance Reports (NCRs); Staff Training Records complete
What You'll Do.
Deliver high quality accounting services
Liaise with customer representative
Handle incoming invoices
Verify and submit invoices
Settle invoice and prepare reports
Report ad hoc expenses
Follow up with customer for payments
Assist facility manager during audit
Assist Duty Manager in MIS
Maintain PO/Vendor List/Rate lists
Prepare monthly expenses report
Ensure no backlog of invoices
Manage vendor payments records
File and manage relevant documents
Maintain statutory records of Vendors
Manage vendor payment and statutory records
Generate reports and MIS
Adapt SEZ processes and systems
Implement processes and systems
Train subordinates on processes
Comply with processes and systems
Assist facility manager in budget preparation
Assist facility manager in procurements
Prepare and submit purchase request
Manage conference/meeting rooms
Manage pantry & board room
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. KEY TASK AND RESPONSIBILITIES: 1\. To deliver high quality, prompt Accounting Services in support of CLIENT SITE, customers’ business needs in a safe working environment. 2\. To liaise with the customer’s representative regarding all matters outside of agreed delegated levels of authority. Specifically: Scope of Work Requirement Indicators Accounting § To receive and handle incoming invoices. § To verify and submit invoices to client for approval. § To settle the invoice and prepare reports to the customer § To report any ad hoc/non predictable expenses. § To follow up with the customer for payments to vendors. § To assist the facility manager during customer audit. § To assist Duty Manager in Maintaining MIS of consumable stock. § To Maintain PO/Vendor List/Rate lists/Agreements/AMC records. § To own SEZ procedures in Asset Management and relevant records. § Handling Petty Cash and relevant records. § Pre-approved accounting procedure § Monthly expenses report § No Backlog of invoices § Vendor Payments Record Management § Ensure all relevant documents including SEZ mandatory records are filed and managed. § Maintaining statutory records of Vendors.( ESIC/PF/VAT etc) § filing system § Vendor Payment and Statutory records. Reports § To generate daily, weekly, monthly reports and MIS as requested by the client. § Reports generation and Submission as per clients’ timelines. Scope of Work Requirement Indicators In
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